SAVE

Events Coordinator, Commencement, Student Affairs

University of Cincinnati

Details

Posted:

October 23, 2025

Location:

Cincinnati, Ohio

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Current UC employees must apply internally via SuccessFactors

Next Lives at the University of Cincinnati

Founded in 1819, the University of Cincinnati ranks among the nation?s best urban public research universities. Home to more than 53,000 students, 12,000 faculty and staff, and over 350,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called ?the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $88.8 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more at uc.edu.

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC?s success.

Job Overview

The University of Cincinnati Commencement Office is seeking a motivated and detail-oriented Events Coordinator to support the planning and execution of high-impact university ceremonies and other events. As part of a team that produces signature events such as Doctoral Hooding, Commencement ceremonies, Bearcats Kickoff [Convocation], and the Memorial Service, this role offers a unique opportunity to contribute to milestone moments for thousands of students and guests. The ideal candidate will be passionate about event logistics, thrive in a fast-paced environment, and bring creativity and precision to every stage of the planning process. These events serve as defining moments in the university experience, leaving lasting impressions on students, families, and the broader Bearcat community.

Essential Functions

Assist with the planning and execution of high-profile university ceremonies, including commencement, convocation, memorial service, and other campus-wide events.
Coordinate all logistical aspects, including but not limited to facility set-up and teardown, scheduling, signage, etc.
Manage multiple projects simultaneously within tight deadlines while ensuring consistent and proactive communication throughout each phase.
Assist with oversight of the execution, deliverables, and timeliness for all types of projects.
Serve as part of event management team providing on-site support.
Collaborate with faculty, staff, campus departments, and external vendors.
Serve as the point of contact for designated vendors, facilitating scheduling and logistical coordination.
Maintain detailed records of event logistics.
May hire, train, and schedule student employees.
Perform related duties based on department needs.
This job description can be changed at any time.

Required Education

Bachelor's Degree
Five (5) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

One (1) year of experience in communications, event planning, and/or social media management.

Additional Qualifications Considered

Minimum of 2 years experience coordinating events or managing logistics in a professional setting.
Familiarity with commencement or large-scale ceremonial events.
Strong organizational skills with the ability to manage multiple priorities and meet tight deadlines.
Must demonstrate strong communication skills by providing timely updates and clear communication regarding project status and event logistics.
Availability to work evenings and weekends as needed.
Ability to lift up to 50 pounds and work in both indoor and outdoor environments.

Application Process Information

For a complete application please include a cover letter addressed to the attention of Melva Karnes, Director, Commencement

Physical Requirements/Work Environment

Office environment/no specific unusual physical or environmental demands.
Sitting - Often
Repetitive hand motion (such as typing) - Continuously
Hearing, listening - Continuously
Standing - Often
Talking - Often
Walking - Often
Bending - Seldom
Climbing stairs/ladders - Seldom
Pulling, pushing - Seldom
Reaching overhead - Seldom
Lifting - up to 50 pounds - Seldom

Compensation and Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Eligibility varies by position and FTE. Highlights include:

Comprehensive Tuition Remission

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won?t contribute to Social Security (except Medicare). Instead, you?ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14?18% of your salary based on position.

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including:

Vacation and sick time

11 paid holidays and additional end-of-year paid time off (Winter Season Days)

6 weeks of paid parental leave for new parents

Additional Benefits Include:

Competitive salary range of $45,000 - $49,000 based on experience
Comprehensive health coverage (medical, dental, vision, prescription)
Flexible spending accounts & wellness programs
Professional development & mentorship opportunities

For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu.

Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.

REQ: 100064

Internal Number: 100064-en_US

About University of Cincinnati

HISTORY IN BRIEF - The University of Cincinnati is a public urban serving research institution that was founded in 1819 and today is one of the country’s largest universities offering more than 350 academic programs to more than 44,000 students. UC has many top ranked programs in areas such as Music and Arts, Medical and Human-Services, Criminal Justice and more. Located in an urban setting, UC is close to the heart of Cincinnati and allows easy access for students to enjoy all that the city offers. UC is also the alma mater of many notables such as President William Howard Taft; Albert Sabin, developer of the oral polio vaccine; Astronaut Neil Armstrong and Mary Weinberg, 2008 Olympic gold medalist. UC is classified as a Research University (Very High Research Activity) by the Carnegie Commission and is ranked as one of America’s top 35 public research universities by the National Science Foundation. UC jumped 17 spots in the U.S. News & World Report rankings in the past two years alone. In addition to being named a “green university” by Princeton Review, UC has been named one of the world’s most beautiful campuses by Forbes and Delta Sky magazines. Learn more at www.uc.edu.MISSIO...N STATEMENT - The University of Cincinnati serves the people of Ohio, the nation, and the world as a premier, public, urban research university dedicated to undergraduate, graduate, and professional education, experience-based learning, and research. We are committed to excellence and diversity in our students, faculty, staff, and all of our activities. We provide an inclusive environment where innovation and freedom of intellectual inquiry flourish. Through scholarship, service, partnerships, and leadership, we create opportunity, develop educated and engaged citizens, enhance the economy and enrich our University, city, state and global community.

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