Administrator, Membership and Meetings

Responsible for the quality and consistency of information in the association’s management system (AMS), the data administrator is critical to operations at American Forest & Paper Association (AF&PA). They maintain accurate membership information and serve as the lead for online registration, creation, testing, usage and reporting for major meetings. They also support the planning and execution of virtual, hybrid and in-person major meetings, off-site committee meetings and special events.

The below description provides more detail on AF&PA, this important role and how you will impact the organization.

Working at AF&PA:

The American Forest & Paper Association (AF&PA) values diverse backgrounds and capabilities and invites all talented individuals to apply to be part of our team and support our culture and mission. We encourage the exchange of knowledge, innovative ideas and different perspectives to reach our goals and we support work/life balance.

Essential Job Functions:

Membership Data Management & Reporting:

• Maintain accurate membership records in the association management system (AMS) -- re:Members AMS (formerly Impexium).  
• Conduct regular data audits for consistency, accuracy, and completeness, identifying and correcting errors as needed. 
• Review and approve all database records created via the association’s website to ensure accuracy and proper setup.
• Assist with review and testing during association’s database software updates.
• Develop custom reports.
• Conduct onboarding and staff training on the AMS.

Meeting Registration & Support: 

• Assist with the planning, marketing and execution of AF&PA’s virtual, hybrid and in-person conferences, meetings and special events.
• Program and test online registration for AF&PA’s major meetings, provide registration and accounting reports, review all registration data and resolve registration issues.
• Assist with programming of event-related products, such as sponsorship.
• Track, report and reconcile event revenue for annual conference
• Create/update database lists for use in online registration, marketing and mailings.
• Manage meeting-related print projects (badges, lanyards, etc.) with multiple outside vendors.
• Execute other membership and meetings duties as assigned.

Compensation and Benefits:

The salary for this position is expected to be between $67,000-$72,000. This is a good-faith estimate based on market data for comparable positions and the current budgeted amount for this role. Factors to be considered when determining the salary of the selected candidate include relevant skills, experience and knowledge, and the alignment of these qualities with those of existing staff.

We offer a generous benefits package that currently includes:

• Paid Vacation, Personal and Sick leave totaling 27-42 days per year (based on relevant experience), plus holidays and paid Parental Leave
• Two Blue Cross Blue Shield medical plans for employees and their families
• Generous 401(k) retirement plan with up to 9% employer contribution (after waiting period)
• Free fitness center and pickleball courts at the DC office location
• Plus dental, vision, life insurance, Flexible Spending Accounts, Health Savings Account...

Location:

We are located on 13^th Street, NW between F and G, (directly above Metro Station). Our office is hybrid, which includes up to two days of remote work.

Equal Employment Opportunity

AF&PA is an Equal Employment Opportunity Employer and welcomes all talented individuals regardless of race, color, national origin, religion, age, sex, disability, veteran status or other category protected by law.

Your Rights

Applicants have rights under federal employment laws. Information may be found on the Department of Labor’s website (https://www.dol.gov) as well as through these available notices: Know Your Rights; Fair Labor Standards Act (FLSA); Family and Medical Leave Act (FMLA); and Employee Polygraph Protection Act (EPPA).