Admin Specialist Assoc Health

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The Department of Cell & Developmental Biology is seeking a highly motivated and professional individual for an exciting opportunity.  This is a great entry-level position for someone looking for a job with a variety of responsibilities.  This individual will learn a lot about the various University of Michigan systems, by helping manage the day-to-day administrative operations. This position requires the ability to prioritize multiple job responsibilities, and the individual must demonstrate professionalism (and also have fun) and work well both individually and in a team.

The Department of Cell & Developmental Biology at the University of Michigan Medical School is dedicated to the instruction and guidance of undergraduate, graduate, and professional students, as well as post-baccalaureate and post-doctoral trainees in the areas of cell biology, developmental biology, genetics, neuroscience, organogenesis, stem cell biology, and tissue repair and regeneration.

The position provides a wide-range of administrative support, including:

• CDB Information Management/Record Keeping- Manage department email groups, shared calendar, including intranet, entering information in to DART, managing the intranet, and support communications with newsletters, reviewing publications for CDB chair, working with Life Science Institute to keep LSI/CDB faculty information up to date. Ensure the department's events and updates digital board is up to date, managing the department's shared equipment sign up form
• Work with the academic affairs program manager to support PhD and Post Doc program implementation and logistics, course schedules, event planning, student registration, thesis committee meetings, database management, and handbook updates
• Onboarding/Offboarding - Manage onboarding and offboarding process and documentation, manage account access, work with leadership to maintain onboarding guides for faculty, trainees, and staff, send exit surveys
• Events and Meeting Management and Support - Location selection, room reservation, catering, registration, and attendee tracking.
• General Office Duties - Building access, sort and deliver mail, manage supply orders, call in work orders for building issues, manage printer/equipment issues, manage award tracking, send thank you notes as donations are received, cash deposits, timekeeping (backup), expenses reporting (backup), device ordering (backup).
  

• Bachelor's degree or equivalent combination of education and experience is required. 
• Exceptional organizational, written, and verbal communication skills.
• Exceptional interpersonal skills and the ability to work independently and within a team with minimal supervision.
• Ability to prioritize and manage multiple assignments.
• Ability to interact with and build professional relationships with faculty and staff at all levels.
• Proficiency in computer software, including Microsoft Word, Excel, and PowerPoint.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.