Senior Brokerage Coordinator

Job Title

Senior Brokerage Coordinator

Job Description Summary

Supports broker teams through day-to-day administration, report preparation, and related activities. The coordinator will support the work of the Agency Leasing team which typically includes one or more brokers and receives day-to-day supervision from the Operations Manager. This Position will interact with various departments within the organization on behalf of the broker team to ensure they are able to meet the needs of their clients.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare documents including Request for Proposal, Letter of Intent, customer and prospect correspondence, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures, and best practices.
• Create and prepare marketing collateral such as property brochures, property flyers, email blasts, presentation placemats and banners, and market overview books.
• Assist with the preparation to produce large marketing materials.
• Perform general administrative duties such as answering phones, filing, processing mail and scheduling meetings to further support and leverage sales process.
• Update and maintain company CRM database to track prospects, clients, and deal information.
• Perform analytical searches in CoStar and LoopNet.
• Prepare market surveys including gathering building information, maps, pictures, CoStar data, and creating/binding building tour books.
• Manage sublease listings.
• Prepare and track broker expense reports in Workday.
• Maintain files, such as leases, commission agreements and listing agreements.
• Maintain calendar of due dates and follow up, as necessary.
• Maintain CRM and update system on behalf of the fee-earner, coordinate with fee-earner on the timely delivery of necessary information for CRM maintenance and ensure accuracy.
• Communicate current CRM pipeline with Director of Operations and Managing Principal and assist in scheduling of meeting with fee-earner when necessary.
• Provide Deal numbers as needed for the proper recording of pursuit and deal related expenses.
• Deal Documentation and Revenue Accounting,
• Prepare deal related documents and provide to fee-earner for review, approval, and delivery.
• Coordinate with Legal for review and approval when template documents are insufficient, Package deal sheet with deal documentation and submit to Revenue Accounting for processing.
• Maintain Databases, inputting new listings into database and uploading all required information to include but not limited to property, availability, and rental rate information.

REQUIREMENTS

• Commercial Real Estate or Similar Industry Experience Required
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite.
• Proficiency in Adobe Creative Cloud a plus.
• Ability to set priorities and meet deadlines.
• Proven record of providing both internal and external customer service
• Excellent attendance and punctuality
• 3+ years of experience in a similar senior coordinator or specialist role, ideally supporting a multi-broker or high-production team.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidateâ™s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $28.69 - $33.75 Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email . Please refer to the job title and job location when you contact us.

INCO: âœCushman & Wakefieldâ