Gift Specialist- Auburn Athletics

Essential Functions:

• Reviews and processes Tigers Unlimited and Auburn Athletics priority program payments and Athletic ticket sales, which includes accurately examining, coding, and processing in the Paciolan system. Ensures payments are received in a timely manner in accordance with AU, TUF, IRS, and CASE guidelines. This includes cash and check deposits, lockbox deposits, and daily web transactions.
• Serves as a point of contact for Tigers Unlimited donors regarding TUF gifts and pledges, as well as priority program payments and ticket sales. Provides appropriate information and follow-up responses regarding donors’ accumulated recognition levels and any questions donors may have regarding their account status and TUF procedures.
• Prepares bank deposits and electronic collection reports. This includes miscellaneous cash deposits, recruiting deposits, donor extra amenities purchases, various other miscellaneous receipts, and web transactions received by Tigers Unlimited and the Auburn Ticket Office.
• Serves as a liaison to University Finance and Accounting, Athletics Business Office, President’s Office, and Board of Trustees. Requires keeping clear channels of communication to ensure that all needs are met in a timely manner.
• Reviews and updates donor demographic information from various source documents. Reviews data printouts for accuracy and makes appropriate corrections.
• Refers to the approved budget to ensure expenses of the accounts managed do not exceed the department’s allocated Ticket Office budget by consistent use of budgetary controls.
• Performs other duties as assigned, including support for ticket office events.
• Maintains familiarity with policies, processes, and procedures for all types of gift transactions, including but not limited to pledges, cash, and stock.
• Responds to inquiries from Advancement and donors regarding gifts and pledges.
• Ensures timely gift and/or records updates, allowing for receipts and record changes to be made according to leading industry practices.
• Enhances business processes, including automation where possible, for uploading and reconciling data from various sources into the fundraising system of record and other integrated systems.
• Ensures the accuracy of data and gift information to provide for the most comprehensive record-keeping possible. Maximize the use of CRM database tools and business processes to find efficiencies and expedite and ensure gift batches are accurate and reconciled.
• Applies organizational policies and procedures, particularly as they relate to gift accounting standards.
• Maintains the highest degree of confidentiality.

Minimum Qualifications:

• Bachelor’s degree plus 4 years of experience in financial support or accounting services, data management, and data analysis.

OR

• High school diploma or equivalent plus 8 years of experience in financial support or accounting services, data management, and data analysis.

Minimum Skills and Abilities:

• Comprehension of Excel, data systems, accounting and finance.
• Excellent interpersonal skills, time management skills, communication skills, well developed accounting skills, problem solving and analytical skills.