| Salary: Commensurate with experience
Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location: College of Osteopathic Medicine
Position Status: Full-time
Hours: Varied
Position Number: 238405/10-1110
FLSA Status: Exempt
POSITION SUMMARY:
The Nasuti College of Osteopathic Medicine Assistant Medical Registrar will serve as an official keeper of all student records for the Nasuti College of Osteopathic Medicine (COM). The Assistant Medical Registrar will be a primary steward of student information, responsible for its integrity and security. The Assistant Medical Registrar will report Assistant Dean of Academic Affairs, Student Success, and the Medical Registrar and work in cooperation with the following Duquesne University areas: University Registrar, Office of Financial Aid, Student Accounts, Enrollment Management Group, Institutional Research, and Conference & Event Services in managing Registrar activities for the COM. These activities include ensuring the integrity and protection of student records, maintaining compliance with Family Educational Rights and Privacy Act (FERPA) regulations, and following COM, University, state and federal governing policies and practices related to student record maintenance. The Assistant Medical Registrar will support the process of registering and communicating with students, notifying appropriate departments of student enrollment changes, ensuring compliance with graduation requirements for each student, and verifying credentials for alumni, transfer students, and students who are withdrawn from the COM, and assisting with application to the Electronic Residency Application Service (ERAS). The Assistant Medical Registrar is responsible for the maintenance of specific office procedures, and modernizing the Medical Registrar Office processes to ensure currency and efficiency in line with industry standards and best practices. The Assistant Medical Registrar will solve complex problems and be entrusted with independent decision-making for Registrar-related areas, in compliance with relevant regulations, guidelines, policy and procedure and under the supervision of the Medical Registrar. The Assistant Medical Registrar will work cooperatively within the COM Academic Affairs, including the areas of Admissions, Student Affairs, Academic Excellence, Medical Education, COM Library, Financial Aid, and other University and COM departments as well as Biomedical and Clinical Affairs within the COM. The Assistant Medical Registrar will serve on COM committees and represent the Medical Registrar Office in COM and University settings. The position reports to the Assistant Dean of Academic Affairs, Student Success and Medical Registrar.
DUTIES AND RESPONSIBILITIES:
Student Enrollment, Record Keeping and Reporting
Manages all COM student records from admission to graduation or separation, including the enrollment and registration of COM students through their respective curricula.
Manages all COM student record requests, including transcript requests, enrollment and degree verifications, and other related requests.
Ensures accurate and prompt recording of student grades into the student electronic record through the Student Information System (SIS), Banner.
Ensures that the COM is in strict compliance with FERPA. Collect, record, maintain and report current and former student records within FERPA guidelines (e.g., grades, registration data, student status, and transcripts).
Assists the Clinical Affairs offices in scheduling MS3 and MS4 students; manage module/course registration and enrollment of MS3 and MS4 medical students.
Coordinates and monitor F-1 visa student enrollment and certification of enrollment for students receiving Veterans educational benefits.
Manage the Visiting Student Learning Opportunities (VSLO) platform and oversees the student away rotation process.
Prepares and submits all required reporting including the National Student Clearinghouse (NSC), Department of Education National Student Loan Data System (NSLDS), Integrated Post-secondary Education Data System (IPEDS), Middle States Commission on Higher Education, American Association of Colleges of Osteopathic Medicine annual survey, American Osteopathic Association, and the annual A-133 single audit.
Prepares the Medical Registrar portion of the Medical Student Performance Evaluation (MSPE or Dean’s Letter) for all eligible students.
Supports the process of reviewing graduation requirements, posting degrees and the ordering/distribution of diplomas from a third-party vendor.
Ensures compliance with academic, regulatory, and accreditation policies and requirements.
Course and Classroom Management
Supports various aspects of COM course creation and management including, but not limited to, maintaining the online catalog, academic year calendars, and maintaining detailed course and curriculum information.
Supports the ongoing maintenance of the calendaring system (25Live) related to curricular, co-curricular, student organization, and other activities by request in COM-controlled classrooms and labs within the COM Building and the School of Pharmacy Building.
Performs other related duties and participate in special projects as assigned.
Participates in and support the COM in all major student ceremonies including Accepted Students’ Day, Orientations, White Coat Ceremony and Commencement.
Completes other duties as assigned. |