Finance Coordinator

The History Department is a large and dynamic department, housing graduate and undergraduate programs; a robust academic roster including approximately 55 faculty, many active emeriti, 10 lecturers, 6 post-docs, 14 staff members and visitors; the Public History Initiative; and the Luskin Center for History and Policy. Under the supervision of the Senior Fund Manager, the Finance Coordinator provides accurate and timely financial services for faculty, active emeriti, students, guests, and staff. This entails high-volume request processing, communication, and tracking as well as liaising with Business and Finance Solutions (Accounts Payable, Travel Accounting, Purchasing, Vendor Management, Central Resource Unit, etc.) to complete tasks and projects. The incumbent is the primary department processor for BruinBuy Plus (requisitions, purchase orders, invoices, procurement, independent contractors, honoraria, vendor setup via PaymentWorks), Concur (travel and entertainment and non-travel and non-entertainment reimbursements, travel requests through UC Travel, PCard report submission, travel and entertainment card report submission), and CASHNet. The Finance Coordinator also serves as a department advisor on financial policies and procedures. This entails attending Accounts Payable, Travel Accounting, Purchasing, and Vendor Management office hours and staying current on University protocols. Incumbent may oversee department colloquia (Atlantic History Series, History of Science Colloquium, European Colloquium, and History of Gender and Sexuality) and other department events/conferences, as needed. Work in collaboration with central campus administrators and department staff to resolve budgetary issues. Interpret, monitor, and analyze information regarding university operating policies and procedures. Complete special budget projects as assigned, monitor, and analyze information regarding university operating policies and procedures.