Brokerage Coordinator

Job Title

Brokerage Coordinator

Job Description Summary

We are seeking a Brokerage Coordinator to support a market leading team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings, as requested, to understand and facilitate client goals. This multifaceted role requires someone with strong organizational and project management skills, and the ability to multi-task in a fast-paced environment. This is a hybrid support function that will share with operation duties: managing front desk duties, handling mail, greeting guests and coordinating meetings.

Job Description

KEY RESPONSIBILITIES

Office Operations

• Creatively solve problems to ensure the marketâ™s offices operate in an efficient and effective manner
• Support mail room operations (i.e., mail sorting, postage machine, fax and copy machines)
• Support office technology implementations, upgrades, support, facilities, telecommunications, emergency preparedness and business continuity planning
• Ensure corporate standards and internal company processes and systems are leveraged
• Act as a role model for the office staff

Track Listings and Deal-Related Expenses

• Scan checks for deposit

Expenses for Office

• Pay invoices for office and reconcile Pcard
• Attribute expenses to specific deals or other codes and track against deal budget

Vendor Management / Administration

• Manage purchasing and maintenance of office supplies and office equipment (i.e., furniture, IT equipment, telephones, snack services, plants, etc.) by ordering through Workday, procurement, or outside vendor
• Enter all new local vendors into Workday and cleanse data, if required
• Act as liaison for property/building management and coordinate maintenance needs
• Manage list of key vendor contacts, building management, security, engineering, etc.

Other Administrative Duties

• Answer phones and provide excellent customer service
• Manage front desk, provide building access to clients and vendors
• Manage conference room
• Restocking of kitchen and office supplies daily
• Work in conjunction with IT

Execute All Administrative Functions

• Prepare AIR Forms - Purchase and Sale Agreements, Leases Agreements, Tenant Estoppels and Disclosures (Property Information Sheets and Sellerâ™s Mandatory Disclosure)
• Draft Listing Agreements â“ Cushman & Wakefield and AIR Forms.  Coordinate with Legal Department and Management to Finalize for Execution.
• Prepare Letter of Intents, Proposals to Lease or Purchase, Counter Responses and other Transaction Related Correspondences
• Enter expense reports into Workday

Manage Team/Broker Calendars

• Schedule Weekly Team Meetings
• Set and Confirm Client Meetings and Conference Calls
• Schedule and Coordinate Broker Events (Open House)

Coordinate All Marketing Efforts

• Create, Enter and Maintain Listings in External Listing Multiple Services (AIR, LoopNet, and CoStar)
• Maintain and account for our subscription with LoopNet and our teamâ™s listings posted within
• Coordinate with Vendors (Aerial/Drone Photograph, Contractors, Consultants, Commercial Printers/Mailers and Copying of Plans)
• Maintain our Teamâ™s Internal Active List of Property Listings and Pursuits
• Prepare Weekly Marketing Updates and Activity Reports for Clients
• Respond and Track Inquiries on All of the Teamâ™s Listings
• Prepare Property Surveys, Tour Books, Property Flyers/Brochure and other Marketing Materials as needed
• Research Availabilities and Comps in Listing Multiple Service and Internal Cushman & Wakefield Database

PREFERRED BACKGROUND & EXPERIENCE

• Bachelorâ™s degree or equivalent
• 2+ Yearsâ™ experience in marketing or related field
• Or similar combination of education and experience
• Excellent oral and written communication skills
• Proficiency with Microsoft Office Suite
• Proficiency with Adobe Creative Suite
• Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
• Demonstrated strong interpersonal skills
• History of excellent internal and external customer service

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidateâ™s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $29.18 - $34.33 Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email . Please refer to the job title and job location when you contact us.

INCO: âœCushman & Wakefieldâ