| Clark College is currently accepting applications for a full-time, permanent classified Library and Archives Paraprofessional 4 (Acquisitions Specialist) position. The Acquisitions Specialist is responsible for coordinating the acquisitions process and ensuring the library's collections are developed and maintained with accuracy and care. The individual in this role will play a vital part in sustaining effective operations that support teaching and learning across the college. If you are detail-oriented and passionate about supporting equitable access to library resources, we encourage you to apply and join our team! The Acquisitions Specialist position will manage the library's acquisitions unit and provide fiscal oversight for library collections. This position plays a vital role in ensuring the timely procurement of learning resources, accurate fiscal management, and equitable access to library materials for Clark College students, faculty, and staff. The current hybrid work schedule is four days on campus, one day remote. The hybrid schedule is subject to change based on the needs of the college. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees. JOB DUTIES AND RESPONSIBILITIES:- Manage the acquisitions unit, including planning, organizing, and coordinating daily operations, workflow, and resources.
- Facilitate and prioritize the acquisition of all library materials, ensuring procedures and processes run smoothly.
- Configure and maintain the acquisitions module of the integrated library system.
- Maintain vendor accounts and acquisition records; prepare purchase orders and approve invoices for payment.
- Analyze and resolve complex bibliographic and ordering problems; collaborate with vendors to resolve acquisition issues.
- Support fiscal management and budgetary analysis for library collections.
- Monitor, reconcile, and analyze budget status, expenditures, and vendor accounts.
- Develop and maintain manual and automated fiscal record-keeping and reporting systems.
- Forecast expenditures, prepare cost estimates, and participate in long-term budget planning.
- Ensure compliance with state, SBCTC, and college fiscal regulations and records retention requirements.
- Prepare financial reports, usage statistics, and analytics to support decision-making by library leadership and faculty.
- Develop and implement acquisitions and fiscal procedures, best practices, and workflow documentation.
- Interprets and ensures compliance with organizational, state, and consortial policies and procedures, while evaluating and authorizing exceptions or deviations as appropriate.
- Retain acquisitions and fiscal records in compliance with state and college standards.
- Generate statistical, operational, and administrative reports using Alma Analytics, Excel, and other reporting tools.
- Supervise and mentor student employees and interns; provide training on acquisition processes and develop orientation materials.
- Represent the library in consortial acquisitions-related groups and committees as needed.
- Pursue professional development opportunities to remain current on acquisitions practices, fiscal management, and library technologies.
- Perform related duties as required.
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