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Collections Information And Dams Manager

Vassar College

Details

Posted:

November 1, 2025

Location:

Poughkeepsie, New York

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Collections Information And Dams Manager

R00032565
Poughkeepsie, NY

Department

Frances Lehman Loeb Art Center

Job Family

Administrator

Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact careers@vassar.edu.

Job Description

Position Summary

Reporting to the Head Registrar for Collections and Exhibitions, the Collections Information and DAMS Manager is one of eight members of the collections team and supervises the Senior Associate Registrar for Collections and Database Administration. This role oversees the museum's collections database (TMSC) , supports its online art collections portal (eMuseum) and leads the development and management of a Digital Asset Management system (DAMS). TMSC functions as the museum's main platform to document and share the collection, and interfaces with the online art collections portal (eMuseum), to enable access to essential information for museum staff, as well as faculty, scholars, students, and visitors. This is an initial three-year term position, available for possible renewal.

Position Responsibilities

Manage daily functionality and security of TMSC and eMuseum; manage user accounts, security groups, data standards and audits; serve as primary contact for Gallery Systems.
Develops and implements a back-up systems, including cyberattack recovery plan; manage upgrades, patches, data clean-up, and migrations; collaborate with Computing and Information Services (CIS) on storage, preservation, and organization of digital assets.
In consultation with the Head Registrar, establish and enforce data entry standards, procedures, and policies; ensure proper access and consistency of data; create and maintain TMSC user manuals; oversee cataloguing and tagging for all objects in the Collection; provide staff training , tutorials, and refresher sessions.
Design Crystal Reports, SSRS, SQL queries, and custom data views; produces analytical reports on collection data for research and collection management projects.
Supports eMuseum customization and troubleshooting; contributes to the museum's Collections Discovery Initiative (CDI) to enhance opportunities for collection access, discovery, documentation, and scholarship by leading large-scale data entry and clean-up projects to support the diverse needs of users and properly manage the documentation of the collection; contributes to future diversity and inclusion initiatives in data harvesting.
Design effective interface of TMSC with other institutional databases and systems to make collections information available to external audiences across various platforms; consults with CIS and Gallery Systems regarding maintenance, troubleshooting, and system updates for TMSC, eMuseum, DAMS and related systems; assists with budgeting for system contracts, upgrades, and database-related projects.
Oversees the processing of all object images to ensure efficiency and accuracy in creating and running scripts for bulk processing, naming and cropping images, and linking media in database; maintains image archive and access; liaises with CIS and vendors to ensure all imaging equipment is in working order.
Collaborates across departments on planning and implementing DAMS, including working closely with the Library's digital preservation team, in support of the research, development, and future implementation of a Digital Asset Management System for the museum; leads the effort to identify, upload, and characterize metadata, and manage the use of digital assets in the DAMS; remains current of new trends and developments in collection database software.

Required knowledge, skills and abilities

Bachelor's degree in Museum Studies, Archival Studies, Library Science, or related field.
Five + years of experience in museum collections database management or museum registration, preferably with Gallery System products.
One year + of supervisory and/or training experience.
Advanced knowledge and experience in writing SQL, SQL Server Reporting Services (SSRS), Crystal Reports, XML and HTML.
Knowledge of data/content standards (AAT, ULAN, TGN, CCO, LCNAF) and inclusive museum practices.
Strong knowledge of digital archiving standards and best practices.
Excellent project management, problem solving and communication skills.
Experience conveying technical information to technical and non-technical users.
Highly organized, detail-oriented, collaborative, and adaptive in a fast-faced environment.
Excellent verbal and written communication skills.
Ability to climb ladders.
Ability to lift and carry up to 30 pounds (50 pounds with assistance).

Preferred knowledge, skills and abilities:

Graduate degree in Museum Studies, Archival Studies, Library Science, or related field
Three years of supervisory and/or training experience
Demonstrated knowledge of art handling best practices, and art and artifact collections care in a museum environment

Compensation

The starting annual base salary range for this position is $63,882- $83,034.
To apply, visit https://vassar.wd1.myworkdayjobs.com/en-US/Vassar-External/job/Poughkeepsie-NY/Collections-Information-and-DAMS-Manager_R00032565?jobFamilyGroup=71e2c39500161003e7c4fa7b8078820e&jobFamilyGroup=71e2c39500161003e7c4fed539988210&jobFamilyGroup=71e2c39500161003e7c506cf57a48214.

Internal Number: 6690551

About Vassar College

Founded in 1861, Vassar College is a highly selective, residential, coeducational liberal arts college. Consistently ranked among the top liberal arts colleges in the country, Vassar is renowned for pioneering achievements in education, for its long history of curricular innovation, and for the beauty of its campus.

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Collections Information And Dams Manager

Vassar College

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