Advancement Database Manager

Position Overview

The Academy of Notre Dame de Namur, an independent Catholic school for girls located in Villanova, Pennsylvania, is seeking a highly organized and detail-oriented Advancement Database Manager to support the daily operations of the Office of Institutional Advancement. This individual will play a vital behind-the-scenes role in ensuring accurate records, smooth workflow execution, and exceptional donor stewardship. The position is 12 months, full-time, and on-site.

Primary Responsibilities

• Maintain and update constituent records within the CRM database (Veracross or comparable platform).
• Record biographical updates such as address changes, alumnae milestones, and other key donor information.
• Accurately process and acknowledge all gifts, pledges, and payments in accordance with established timelines and maintain electronic filing of all correspondence.
• Manage the corporate matching gift program, serving as the liaison between donors and corporations while maintaining accurate matching records.
• Produce pledge reminders for capital and annual giving campaigns.
• Collaborate with the Business Office on monthly and year-end reconciliation to ensure alignment between gift and financial records.
• Assist with the annual audit by preparing and gathering required documentation and reports.
• Oversee the preparation of Report of Gifts listings and support related publications.
• Create database queries and generate reports on a regular basis.
• Generate mailing lists, reports, and data exports to support fundraising, events, and stewardship activities.
• Support Advancement events,  including preparation of name tags and attendance lists.
• Maintain the overall quality and integrity of the development database
• Support operational initiatives to improve Advancement systems, workflows, and data processes.
• Other duties as assigned

Qualifications & Attributes:

• Bachelor’s degree or equivalent professional experience
• Experience in data entry, database administration, advancement services, or nonprofit operations
• Proficiency with Veracross (or similar CRM), Microsoft Excel, Word, and Google Workspace
• Exceptional attention to detail and commitment to data accuracy
• Strong organizational and time management skills
• Ability to manage routine work with consistency and care
• Professional communication skills and the ability to collaborate across departments
• Willingness to assist with occasional evening or weekend school events

Candidates at various levels of experience who possess a growth mindset and interest in Advancement operations are encouraged to apply.

About the Academy of Notre Dame de Namur

• Competitive salary and benefits
• Time off aligned with the academic calendar
• Complimentary lunch during the school year
• Access to campus fitness facilities
• A supportive, mission-centered workplace culture

All Notre Dame employees are expected to:

• Be student-centered and mission-aligned
• Embody professionalism, optimism, and collaboration
• Champion the school's values of inclusion and belonging, Catholic identity, and community
• Demonstrate a commitment to continuous learning and growth

Interested candidates should send a resume and cover letter to Trish Kyle at tkyle@ndapa.org

Application deadline: Until filled

Position Start Date: January 2026