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Library Systems Technician

Gavilan College

Details

Posted:

November 5, 2025

Location:

Gilroy Campus

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Under general direction, to provide library hardware and software technical support and systems administration; to act as purchasing agent for the library, procuring all materials, supplies, furniture and equipment; to provide training and support to staff in using various modules of library management software; and to perform related duties as assigned.
Ideal Candidate:
Ideal candidate for the Library Systems Technician for the Gavilan College Library has a demonstrated background and experience in library acquisitions, cataloging, and overseeing the operation of the library's multiple computer systems (platforms) and related software; provides ongoing technical support for library staff and public computers, investigates and solves software and hardware problems, works closely with the IT Department and or vendors to troubleshoot and solve complex problems. In addition, the ideal candidate has experience with budgeting and fiscal year planning, including processing library acquisitions and tracking requisitions, purchase orders (POs), and vendor invoices to ensure timely and accurate acquisitions and renewals of library resources and technology subscriptions and compliance with district fiscal procedures to support timely renewals and resource continuity.

Purchases materials, supplies, furniture and equipment; shops among vendors and suppliers for price and quality; completes and processes requisitions; generates orders;
Receives items ordered, unpacks and inspects, reconciles with shipping documentation; and contacts suppliers to resolve discrepancies;
Forwards invoice with approvals to Business Office for payment and confirms payment by auditing a report generated from the accounting system;
Maintains files and records of purchases, documentation and vendor information;
Tracks purchasing costs against budgeted amounts;
Provides technical and user support services for library management system; trains library staff in use of system modules;
Maintains software modules used for library acquisitions, circulation and cataloging;
Acquires books, serials and periodicals for library; downloads bibliographic data from various sources through the cataloging module; and generates claims for missing issues;
Operates library systems containing user information, user rights, and security;
Uses systems administration module to create calendars that determine circulation parameters based on each item's checkout date and due date; maintains a hierarchy grid to arrive at a check out period unique to each type of item depending on category of patron;
Catalogs and processes all physical materials being added to the library including books, textbooks and DVDs; uses multiple library software platforms to copy catalog new items or creates a record if necessary; scans in new barcodes on books; attaches date-due slips and spine labels; transfers DVDs from commercial packaging to specialized library cases; catalogs textbooks at the beginning of each semester.
Assists in the recruitment and selection of student employees; provides instruction and oversees student work in assigned areas.
Generates routine and customized reports using database programs; and generates basic reports for acquisitions, circulation, and cataloging;
Performs administrative duties such as, preparing cashbox for circulation desk, removing coins from copiers; counting and depositing cash, and keeping budget records.

Internal Number: 5133551

About Gavilan College

Located in the heart of California between San Jose and Monterey, Gavilan College’s main campus in Gilroy serves a diverse student population in a beautiful, park-like setting. In addition, we have campus centers located in Hollister, San Martin, and South San Jose, which offer students a variety of courses and programs. Gavilan College, a Hispanic Serving Institution with a 60% Latinx student population, is committed to achieving educational equity for all students.

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Library Systems Technician

Gavilan College

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