Finance Purchasing Agent Assistant

Finance Purchasing Agent Assistant

GENERAL DUTIES

Under direct supervision, assists purchasing agents in the purchasing of various commodities, works in accordance with standard procedure and legal requirements; performs related work. In the New York City Board of Education and the New York City Department of General Services: in addition to the duties listed above, may under direct supervision of purchasing agents, purchase materials, supplies and/or equipment in accordance with standard procedures and legal requirements, prepare necessary purchasing documents, performs the tabulation and analysis of bids, the examination of samples, and the investigation of bidders.

• Keeps a record of requisition received.
• Examines requisitions and checks the description of items for accuracy, completeness and consistency.
• Assists in editing and revising specifications and conditions of purchase.
• Maintains files for contracts, requisitions and mailing lists of prospective bidders.
• Assists in preparing purchase proposals and suggests possible sources of supply.
• Assists in the tabulation and analysis of bids, the examination of samples and the investigation of bidders.
• Follows up on delayed deliveries.
• Examines trade journals, directories, catalogues, and technical manuals and becomes familiar with market conditions, price trends and trade practices.
• Keep records.
• May interview salesmen and business representatives.

CONTRACT TITLE

Purchasing Agent Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Borough of Manhattan Community College (BMCC) is a vibrant, pluralistic learning community committed to students? intellectual and personal growth. The College bridges the economic and educational opportunity gap for students, more than half of whom are the first in their families to attend college. Working to strengthen a culture of care inside and outside the classroom, we share a passion for learning with students from around the world. Strategically located in downtown Manhattan, the College is in close proximity to the artistic communities of Tribeca and SoHo, the dynamic downtown financial district, and the center of New York City government at City Hall. BMCC prides itself on the diversity of our students. We are an inclusive community that promotes an atmosphere of mutual respect for each member?s ethnicity, gender, age, disability, religion, political preference, sexual orientation, gender identity, and national origin, among other personal characteristics. BMCC?s motto speaks to this shared sense of purpose and possibility: Start Here, Go Anywhere. We strive to increase degree completion, successful transfer, career achievement, and service and leadership within our community, New York City, and beyond.

The Department of Purchasing and Contracts welcomes applications for a Finance Purchasing Agent Assistant position. This positions is in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY.

Reporting to the Director of Procurement, or their designee, the Purchasing Agent Assistant will:

• Coordinate the day-to-day accounting activities of the Purchasing Department, including answering phone calls, scheduling meetings, drafting correspondence, and maintaining all Purchasing and Buyer daily calendars.
• Prepare necessary purchasing documents; perform bid tabulations and analysis, examine samples, and investigate bidders.
• Manage purchases made through Related Entities budgets and the College?s Manhattan Educational Opportunities Center (MEOC) budgets.
• Register suppliers in the NYC Payee Information Portal and CUNYBuy Supplier Registration Systems, and follow up with suppliers and college departments as needed.
• Create phone bids and requests for quotes, and gather all supporting documentation required by Buyers.
• Maintain and update all internal shared folders.

MINIMUM QUALIFICATIONS

1. High school graduation or its equivalent and two years of full-time, paid experience in purchasing a large volume and/or variety of materials, supplies, or equipment, or two years of full-time, paid experience in a field closely related to large-scale purchasing such as inspection or specification writing covering a large volume and/or variety of materials, supplies or equipment; OR
2. A baccalaureate degree, from an accredited college, in marketing, materials testing, mathematics, merchandising, purchasing, retailing, economics, or finance; OR
3. A combination of education and/or experience which is equivalent to "1" or "2". Education, at an accredited college, in the fields mentioned in "2" above may be substituted for experience.

COMPENSATION

New Hire: $46,172*

Incumbent: $52,180

*This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS\HRAM\FL.HRS\CG\SEARCH\FL.GBL?Page=HRS\APP\JBPST\FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=31198&PostingSeq=1

Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service ->Careers

CLOSING DATE

November 28, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

Borough of Manhattan CC