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Administrative Officer - Chancellor's Office
University of California Riverside
Administrative Officer - Chancellor's Office
University of California Riverside
 Administrative Officer - Chancellor's Office Job ID: Location: Main Campus - UCR Schedule: 8AM - 5PM Category: Campus Administration and Operations Salary: $73,600 - $133,200 Full/Part Time: Full-time(100%) Organization: Chancellor Department: S. Jack Hu Application Deadline: Open Until Filled Position Information: *Please note that applicants must submit both a cover letter and a resume to receive full consideration.* Reporting to the Associate Chancellor, the Administrative Officer provides executive-level administrative and operational support to the Office of the Chancellor and the Office of Government & Community Relations . The position plays a central role in ensuring the efficiency, professionalism, and continuity of the Chancellor's Immediate Office operations, while also supporting the broader administrative and fiscal functions of the Government & Community Relations unit. The Administrative Officer provides high-level administrative support to the Associate Chancellor across various issues, projects, and initiatives. Responsibilities include scheduling, correspondence, and coordinating with campus and systemwide leadership. The position also serves as back-up calendar support for the Chancellor and ensures operational continuity during staff absences in support of the Sr. Executive Analyst & Coordinator to the Chancellor. In addition, the Administrative Officer supports travel planning, financial reconciliation, and calendaring for Government & Community Relations, coordinating meetings with internal and external stakeholders to support effective engagement with community and government partners. The role also involves drafting, editing, and reviewing professional correspondence, reports, and communications on behalf of the Associate Chancellor and the Chancellor's Office, always maintaining confidentiality and professionalism. In support of business and financial operations, the Administrative Officer manages transactions in alignment with university policies. This includes processing travel arrangements, reimbursements, purchasing transactions, and account reconciliations. The role oversees procurement activities such as vendor coordination, purchase order processing, and payment tracking. The full salary range for the Administrative Officer - Chancellor's Office is $73,600 - $133,200 annually. However, the expected pay scale for this position is up to $103,400 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. Requirements: Requirements Educational Requirements Experience Requirements Minimum Requirements Preferred Qualifications Additional Information: Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details: Job Description Details General Information ADMIN OFCR 3 CX 004800 151 S. Jack Hu Michael Richards Department Custom Scope Reporting to the Associate Chancellor, the Administrative Officer provides executive-level administrative and operational support to the Office of the Chancellor and the Office of Government & Community Relations . The position plays a central role in ensuring the efficiency, professionalism, and continuity of the Chancellors Immediate Office operations, while also supporting the broader administrative and fiscal functions of the Government & Community Relations unit. The Administrative Officer provides high-level administrative support to the Associate Chancellor across various issues, projects, and initiatives. Responsibilities include scheduling, correspondence, and coordinating with campus and systemwide leadership. The position also serves as back-up calendar support for the Chancellor and ensures operational continuity during staff absences in support of the Sr. Executive Analyst & Coordinator to the Chancellor. In addition, the Administrative Officer supports travel planning, financial reconciliation, and calendaring for Government & Community Relations, coordinating meetings with internal and external stakeholders to support effective engagement with community and government partners. The role also involves drafting, editing, and reviewing professional correspondence, reports, and communications on behalf of the Associate Chancellor and the Chancellors Office, always maintaining confidentiality and professionalism. In support of business and financial operations, the Administrative Officer manages transactions in alignment with university policies. This includes processing travel arrangements, reimbursements, purchasing transactions, and account reconciliations. The role oversees procurement activities such as vendor coordination, purchase order processing, and payment tracking. The officer also works closely with Financial Planning & Analysis, Accounting, and Procurement to ensure fiscal accuracy and compliance, while maintaining organized and auditable records of all budgets, expenditures, and transactions. This role requires a strong understanding of university policies and systems, outstanding organizational skills, and the ability to manage confidential and sensitive matters with sound judgment and discretion. On an operational level, the Administrative Officer leads daily administrative functions to ensure the smooth functioning of the Chancellors Immediate Office. The role may provide support to other units within the Chancellors organization, including Legal Affairs. Responsibilities include managing the scheduling and logistics of the Chancellors conference rooms and coordinating events such as campus town halls and leadership sessions. As Building Supervisor for Emergency Conditions, the officer ensures safety preparedness and compliance with campus protocols, and serves as the point of contact for resolving basic technology and facility issues in collaboration with campus partners. Strategically, the Administrative Officer serves as a liaison between the Associate Chancellor, the Assistant Vice Chancellor for Government & Community Relations, the Senior Executive Analyst & Coordinator to the Chancellor, and other senior administrative staff. The Administrative Officer facilitates communication between the Chancellors Office, campus departments, the UC Office of the President, and external stakeholders. The role also supports project coordination and provides administrative assistance for strategic initiatives and special projects that advance the mission of the Chancellors organization. Proactively identifying administrative needs, the Administrative Officer recommends and implements process improvements to enhance operational efficiency and service delivery. Key Responsibilities: Key Responsibilities DescriptionPercent Time Manages the daily office operations of the Chancellors immediate office, including all administrative, office event calendaring, budgetary, financial, and operational aspects, and human resources, ensuring the seamless execution of daily operations in alignment with organizational priorities. Serves as the primary advisor and point of coordination for addressing a broad range of complex and sensitive operational matters presented to the Associate Chancellor, including those requiring discretion and confidentiality. Manages the full administrative infrastructure, including budget development and oversight, financial transactions, procurement, travel, facilities, and technology needs. Leads the implementation of administrative initiatives and special projects, while proactively identifying and resolving organizational challenges. Provides strategic and operational support to the Associate Chancellor by developing, executing, and managing complex projects and programs, including cross-campus initiatives, executive communications, stakeholder engagement efforts, and special projects that advance institutional priorities. Oversees project timelines, deliverables, and quality standards, ensuring alignment with institutional goals and priorities. Coordinates office-wide initiatives, events, and special committee meetings. Prepares comprehensive analyses, briefing materials, reports, agendas, and presentations for the Associate Chancellor, tailored for both internal stakeholders and external partners. Manages the preparation of materials for external engagements by ensuring all relevant updates and supporting documentation are thoroughly gathered, vetted, and ready for the Associate Chancellors review and use. Oversees and strategically manages complex scheduling, travel logistics, and reconciliation for the Associate Chancellor, the Assistant Vice Chancellor for Government & Community Relations, and the Chief Campus Counsel. Ensures seamless alignment of executive calendars, meetings, and travel with institutional priorities and operational goals, optimizing time and resource efficiency across the unit. To apply, visit https://jobsportal.ucr.edu/jobs/36571423 Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-235e553d428d1046a42451da25bd6efe
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Internal Number: 6731466
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