Accounting Assistant

The Controller’s Office is seeking a full-time Accounting Assistant to provide support for the accounting, payroll, and accounts payable functions of the College. Key responsibilities include processing invoices and payments, reconciling accounts, assisting with payroll, and preparing financial data to ensure accuracy and compliance with deadlines. The position requires attention to detail and strong organizational skills.

Essential Duties & Responsibilities

Payroll

• Verify biweekly timecard submissions for accuracy and proper approval.
• Provide responsive support to college departments regarding timecard entry and payroll inquiries.
• Process payroll adjustments and stipend payment data into the payroll system.
• Act as back-up in processing the biweekly and/or monthly stipend payroll.
• Reviews and processes student employment during the academic year.

Accounts Payable

• Review and approve invoice submissions in the AP Emburse system.
• Act as backup in processing weekly check runs.
• Ensure proper use and timely allocation and approval of college expenses with the college’s purchasing card.
• Process and submit electronic payment files to the bank.
• Maintain vendor listing by reviewing and verifying new additions/change requests.

Accounting

• Perform cashiering duties, including the collection of cash/checks, preparing bank deposits, disbursing petty cash, and recording related journal entries.
• Prepare account reconciliations and required journal entries.
• Other duties as assigned.

Education & Experience

• An associate’s degree in Accounting, Finance, Business Administration, or a related field is required. A Bachelor’s degree is preferred.
• 1–3 years of experience in payroll, accounts payable, or general accounting functions.
• Experience in a higher education or nonprofit environment is a plus.

Interested applicants should submit a resume and cover letter via the URL:

https://jobs.stonehill.edu/postings/26058

Applicants who will enrich the diversity of the campus community are strongly encouraged to apply. Stonehill College is an equal opportunity employer committed to diversity.