Assistant Registrar for Graduation and Records (Hybrid)

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relates to this position.

Job Summary

Reporting to the Associate Registrar, the Assistant Registrar for Graduation and Records plays a critical role in ensuring the integrity and accuracy of student academic records while overseeing the graduation clearance process. This position is responsible for degree auditing, verifying the completion of degree requirements, coordinating degree conferral, and guiding students, faculty, and staff on graduation procedures and policies. Additionally, the role involves supervising staff, managing academic records, generating reports on graduation and degree completion metrics, and supporting the university's commencement ceremonies.

Responsibilities*

Degree Auditing:

• Oversee the comprehensive audit of student records to verify completion of degree requirements.
• Collaborate with academic departments to resolve complex degree-related issues and exceptions.
• Conduct degree audit testing and training.
• Provide guidance to students, faculty, and staff on graduation requirements, related procedures, and institutional policies.

Degree Conferral:

• Oversee the graduation clearance process, ensuring all academic requirements are met for eligible candidates.
• Coordinate the conferral of degrees and the production of diplomas.
• Assist University officials in trouble shooting individualized graduation concerns related to students.
• Communicate with eligible candidates, guiding them through the graduation clearance process, while contributing to communication plans aimed at improving student retention and graduation rates.
• Support the Chancellor's Office with the planning and implementation of the university's commencement ceremonies.

Academic Records Management:

• Coordinate the maintenance of student academic records, ensuring accuracy and compliance with institutional policies.

Reporting:

• Generate and analyze reports related to graduation, degree completions, and other relevant metrics.
• Contribute to institutional reporting requirements.

Supervision:

• Provide leadership and supervision to staff, ensuring productivity, compliance with established policies, and staying informed through regular training sessions on university policies and degree requirements.

Required Qualifications*

• Bachelor's degree
• Two or more years of experience working in a Registrar's Office, academic advising, or similar academic administration
• Knowledge of university policies and accreditation standards
• Familiarity with student information systems and record-keeping software
• Experience with database systems, troubleshooting and implementation of data systems

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.
• Many choices for comprehensive health insurance.
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier.

UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/benefits/

Information about our vision, mission and values can be found at: https://www.umflint.edu/chancellor/leadership-mission-vision/

Modes of Work

Hybrid

The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes here.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.