Accounts Payable Clerk

The Wesley School, established in 1999, is a co-ed K-8 independent day school in North Hollywood. Nurturing a community of belonging is at the core of everything we do. By intentionally centering the relational aspect of teaching and learning, our educators provide students with the confidence that can only be created through being known, appreciated, and included. Having been inspired by these exemplary teachers, Wesley students approach all activities with optimism as well as with an understanding of their role to actively take part in shaping their experience, and those around them, with compassion, confidence, and creativity. The essence of Wesley, like most truly special things in life, must be felt to experience the warmth and welcome we have to offer.

Reporting to the Senior Accountant, the Accounts Payable Clerk is responsible for accounts payable and other general accounting and clerical functions and duties. The role is responsible for ensuring accuracy and compliance, while providing essential, confidential support in timely payroll processing, expense reconciliation, and general ledger preparation to meet all critical departmental and year-end deadlines.  

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Weekly accounts payable processing, including data entry, scanning of invoices, mailing and ensuring proper coding of all invoices, check requests, and expense reimbursements
• Respond to employee questions and concerns
• Maintain accounts payable vendor files and complete weekly payment distributions
• Ensure vendor files include current W9; prepares and files annual 1099 reports
• Download necessary reports from the credit card vendor
• Coordinate and process credit card report from employees; follow-up with employees as needed
• Prepare upload of credit card transactions for importing to General Ledger
• Distribute departmental monthly budget reports
• Research and reconcile other general accounting tasks as requested and necessary
• Provide general office assistance and other support needs, including school community events and other related responsibilities
• Assist in processing payroll timesheets 
• Prepare all journal entries related to payroll and employee benefits
• Other duties as assigned. 

Interested candidates should send a cover letter and a current resume to hr@wesleyschool.org and include “Accounts Payable Clerk” in the subject line. 

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING ENVIRONMENT: Sitting or standing for prolonged periods of time. Light to moderate lifting (up to 30 pounds). Specific vision abilities required by this job include close vision, ability to adjust focus, and sound hearing. The noise level in the work environment is usually moderate.  The ability to speak clearly and coherently is also required. Reaching, kneeling, pulling, pushing, bending, walking, running, jumping, writing, and keyboarding.

The Wesley School is an equal opportunity employer committed to providing a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, age, disability, national origin, gender identity, sexual orientation, marital status, ancestry, religion, and genetic information. Candidates of color and candidates from other groups traditionally underrepresented in independent schools are encouraged to apply.