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Administrative and Facilities Project Coordinator
University of California Riverside
Administrative and Facilities Project Coordinator
University of California Riverside
 Administrative and Facilities Project Coordinator Job ID: Location: Main Campus - UCR Schedule: 8AM - 5PM Category: Administrative Salary: $68,361 - $109,244 Full/Part Time: Full-time(100%) Organization: School of Medicine Department: Maria Aldana Application Deadline: Open Until Filled Position Information: The Administrative and Facilities Project Coordinator provides executive level coordination and support to SOM Facilities. Provides executive level programmatic and administrative support on a wide range of issues, projects, programs, and on matters of importance to the School of Medicine and its clinical affairs. Represent the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have thorough understanding of the priorities and expectations of the Facilities Manager and take these into account in coordinating their schedule. Manage the calendar of the Facilities Manager, assuring they are fully briefed and have all relevant background materials for each engagement. Manage all aspects of the Facilities Manager's business. Strategize and advise in university communications, meetings/travel schedules, campus and community events, etc. regarding the Facilities Manager's role as it applies to each situation. Staff relevant SOM committees and work-groups: develop and distribute agendas, attend meetings, record highlights, track action items and initiate follow-up as necessary. Maintain electronic and hard copy filing systems for easy retrieval. Initiate policies and procedures within the office to achieve maximum efficiency. Assists with planning and execution of facility and space planning projects for various SOM locations. Must have the ability to multi-task and meet deadlines. The full salary range for the Administrative and Facilities Project Coordinator is $32.74 - $52.32 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. This position will be 100% onsite at the UCR campus location. A hybrid schedule will be assessed based on operational need after the completion of a six month probationary period or six months in the position. Requirements: Requirements Educational Requirements Experience Requirements Special Conditions Special Minimum Requirements Preferred Qualifications Additional Information: Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details: Job Description Details General Information ADMIN OFCR 2 CX 004263 Maria Aldana Cynthia Carolina Department Custom Scope The Administrative and Facilities Project Coordinator provides executive level coordination and support to SOM Facilities. Provides executive level programmatic and administrative support on a wide range of issues, projects, programs, and on matters of importance to the School of Medicine and its clinical affairs. Represent the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have thorough understanding of the priorities and expectations of the Facilities Manager and take these into account in coordinating their schedule. Manage the calendar of the Facilities Manager, assuring they are fully briefed and have all relevant background materials for each engagement. Manage all aspects of the Facilities Manager's business. Strategize and advise in university communications, meetings/travel schedules, campus and community events, etc. regarding the Facilities Manager's role as it applies to each situation. Staff relevant SOM committees and work-groups: develop and distribute agendas, attend meetings, record highlights, track action items and initiate follow-up as necessary. Maintain electronic and hard copy filing systems for easy retrieval. Initiate policies and procedures within the office to achieve maximum efficiency. Assists with planning and execution of facility and space planning projects for various SOM locations. Must have the ability to multi-task and meet deadlines. Key Responsibilities: Key Responsibilities DescriptionPercent Time Provides analytical and project management support to Facilities Manager and facilities team as needed. Interacts extensively with senior staff to gather needed data and information, analyzes a wide range of complex issues and requests, provides sound recommendations, takes action to resolve problems and follows up to ensure issues are resolved appropriately. Works with appropriate internal and external vendors for new hires, office moves, renovations, repairs and equipment needs for SOM Education building and other SOM buildings, as necessary. This includes coordinating installations of data/communication lines, managing inventory of office furniture and verifying billing information. Submitting work orders and following up on order status. Facility onboarding process, validation and assessment of employee workspace. Responsible for maintaining and updating floorplans and facility directory. Responsible for managing and tracking facility PO's and work orders. Orders office supplies and maintains inventory of various items, such as masks and hand sanitizer. Other duties as assigned. Screens incoming mail and tracks action items to ensure timely response. Routes mail, responds to or redirects correspondence as appropriate. Briefs the Facilities Manager on problems of significance and urgency and offers suggestions on possible actions or responses. Manage shared facilities email account. To apply, visit https://jobsportal.ucr.edu/jobs/36738331 Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-9a76c6f579e0274b950a0c7bdea86138
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Internal Number: 6750644
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