Administrative Assistant Intermediate (Hybrid)

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must include examples of how your past work experience is applicable to this position.

Job Summary

The College of Arts, Sciences, and Education seeks an Administrative Assistant Intermediate who will provide on campus reception and administrative support to faculty, students, and the general public. A key expectation of this role is to provide friendly and proactive assistance to all visitors and staff, ensuring that everyone receives support regardless of the request. Flexibility and a team-oriented attitude are essential.

The Administrative Assistant Intermediate position will have a work schedule of 4 days a week in-person with 1 remote day.

This position will report to the Staff Supervisor Senior.

Responsibilities*

Reception

• Serve as the college's primary reception for in-person, phone, and email inquiries
• Greet visitors, address inquiries or complaints, and direct them to appropriate contacts
• Manage main phone line and CASE email; respond to inquiries, relay information, and take messages in person and remotely
• Notify staff and faculty of relevant policy or procedural changes
• Notify students of course cancellations/provide cancellation signage

Administrative Tasks

• Prepare routine correspondence and bulk communications
• Perform digital filing, copying, scanning, faxing, and mail sorting/distribution
• Maintain office supply inventory
• Oversee copier machines/service contracts/routine maintenance
• Process swipe access requests/ensure all faculty have access to 220
• Schedule appointments, manage calendars as requested
• Complete room reservations and facilities maintenance requests
• Compile and prepare basic data, charts, and reports for presentations as directed
• Provide general assistance for execution of events
• Execute special projects to support college needs

Program-Specific Tasks

• Collect and maintain records of course syllabi and faculty office hours
• Process music jury sheets
• Assign and track music lockers
• Support faculty search process
• Assist with travel arrangements for invited guests
• Other duties as assigned

Required Qualifications

• High school education or equivalent
• 2 or more years of office administrative support experience
• Experience using office equipment, technology and software
• Must have successful customer service experience
• Proficiency in Google Suite and Microsoft Office Suite

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting.
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier.

UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/benefits/.

Information about our vision, mission and values can be found at: https://www.umflint.edu/ chancellor/leadership-mission- vision/

Modes of Work

Hybrid:

The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes here.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

The University of Michigan is an equal employment opportunity employer.