Payroll Manager

Job Description:

• managing and overseeing the preparation, processing, and distribution of all payrolls
• processing payroll adjustments, reversals, voids, and overpayment corrections
• preparing, balancing and submitting payroll tax deposits, 941 reports, and W-2 files
• preparing and reconciling quarterly 941 reports, tax deposits, and related payroll records
• assisting with the preparation and distribution of W-2s and 1042-S forms for international employees and students
• maintaining compliance with IRS, FLSA, Social Security, Tennessee Board of Regents, and Civil Service Administration guidelines
• ensuring tax compliance for non-resident employees and students; assisting with completion of W-4 and 8233 forms
• processing and reconciling 403(b), 457, and 401(k) tax-sheltered annuity reports in accordance with IRS limits as well as employee deductions and contributions
• preparing and reconciling payroll-related journal vouchers, cash disbursements and vouchers
• transmitting electronic payments and data files to vendors; maintaining related documentation and deduction records
• processing and monitoring all wage assignments and garnishments (e.g., child support, bankruptcy, court orders, IRS, student loans) while ensuring compliance with applicable state and federal limits
• providing payroll data and documentation to internal and state auditors as requested
• providing accurate and timely responses to employee inquiries
• providing back-up support for Payroll Supervisors as needed
• performing other duties and completing projects as assigned or requested

• Experience with electronic banking and ACH file transfers.
• Familiarity with federal and state reporting requirements for higher education institutions.
• Knowledge of IRS regulations governing non-resident alien taxation (Forms 8233, 1042-S).
• Experience supervising payroll staff or managing payroll operations.
• Certified Payroll Professional (CPP) designation preferred.

• Standard office environment with extended computer use
• Periodic extended hours required during payroll processing cycles and year-end reporting periods

• Leadership and team collaboration
• Accuracy and compliance orientation
• Analytical, problem solving, organizational, and reconciliation skills
• Effective communication and customer service
• Ability to manage multiple priorities and deadlines
• Excellent interpersonal, verbal and written communication skills as well as presentation skills
• Demonstrated knowledge of payroll tax regulations, wage and hour laws, and compliance standards
• Proficiency in payroll software systems and Microsoft Office Suite (Excel, Word, Outlook)
• Excellent attention to detail, accuracy, and confidentiality