Vice President of Corporate Services

VICE PRESIDENT OF CORPORATE SERVICES

1. POSITION SUMMARY

The Vice President of Corporate Services will serve the members and support the goals of Jefferson Energy Cooperative (JEC) by effectively and efficiently overseeing the Corporate Services Division of JEC including managing the areas of Accounting and Administration in accordance with established guidelines, policies and procedure as directed by the Board of Directors.   Directs all general, plant and member/consumer accounting in accordance with RUS requirements in order to provide complete and accurate financial records to safeguard the cooperative’s assets, securities and funds.          

1. REPORTING RELATIONSHIPS

1. Reports to:      President & CEO

1. Supervises: Manager of Accounting

                        Manager of Administration

III.       MAJOR RESPONSIBILITIES/ ESSENTIAL FUNCTIONS OF POSITION:

            Job Responsibilities/ Essential Functions

1. Provides leadership and assistance to the overall management of the Accounting Department and the Administration Department.

1. Ensures that all processes and procedures of Accounting and Administration are effectively performed and meet all compliance regulations as to Federal, State, RUS, etc. standards.

1. Develops or participates in the development of viewpoints, objectives, policies and procedures for the division’s area of operation, presenting them to the President & CEO for approval when necessary; regularly reviews to assure their timeliness, adequacy and effectiveness.

1. Develops plans for the division in terms of programs, personnel, facilities, equipment and supplies, and submits to the President & CEO for consideration and approval.

1. Studies and develops improvements in the division’s area of operation and, if necessary, obtains approval of the President & CEO to implement such improvements.

1. Develops effective controls for measuring the end results of operations as compared to established goals, programs and objectives. Periodically reviews such policies to make sure they are adhered to.

1. Acts as Team Leader for special projects as assigned by the President & CEO.

1. Supports JEC’s Strategic plan by anticipating future trends and creating productive approaches to achieve results in JEC value drivers of Competitive Pricing, Member Satisfaction, Reliability, and Community Involvement.

1. Provides timely financial data and other reports that may be requested by the Board of Directors, President & CEO, Vice Presidents, and Managers.

1. Provides information for and review 990 and 1099’s. Ensures monthly, quarterly, and annual taxes are filed and paid.

1. Maintain bank account records and information, analyze and invest funds to benefit cooperative where possible.

1. Evaluate Banking Options every five years to ensure the Cooperative is receiving competitive fees and interest rates on account balances.

1. Ensure appropriate cash on hand as well as reserves.

1. Coordinates with Manager of Engineering Services the need for a new Construction Work Plan.

1. Prepares loan applications and assists corporate attorney in filing of loan documents.

1. Evaluates and monitors interest rates and loan terms.

1. Assists in preparation of Ten-Year Financial Forecast.

            Management and Supervisory Responsibilities/ Essential Functions

1. Leads by example maintaining a positive attitude, professionalism and a trusting, supportive environment. Practice consistence, fairness, and honesty in supervising employees, promoting a “team” concept at all times.
2. Processes employee timesheets. Coordinates and properly documents paid time off.

1. Orients his/her employees to their position and JEC.

1. Communicates duties and responsibilities, delegates tasks and informs subordinates of the expectations of performance.

1. Develops an understanding of each job in order to direct the employees supervised. Motivates them to perform their duties to meet JEC’s expectation of performance.

1. Continually assesses performance by giving and receiving feedback in a timely manner. Conducts Coaching Reviews and an Annual Performance Review.

1. Evaluates training needs of employees and provides opportunities for continuing education.

1. Assists in hiring employees with guidance from Human Resources.

1. Actively supports the efforts and intent of Equal Employment Opportunity.

1. Participates in JEC’s on-call rotation.

1. Participates in the preparation of capital and expense budgets.

1. Attends and participates in monthly Executive Staff and Management Staff meetings.

1. Drafts reports as needed for Board meetings, Staff meetings, etc.

1. Attends monthly Board meetings.

1. Makes presentations to the Board of Directors or Board Committees as needed.

NOTE: The above are major responsibilities/ essential functions of this position.  They are not intended to cover each aspect of the position as the scope, duties, and functions of a given position may change or be temporarily altered based on the business needs of JEC.  The basic requirement of every position is to perform all tasks as assigned by the supervisor.

The VICE PRESIDENT OF CORPORATE SERVICES shall be required to perform any other duties assigned in order to fulfill the objective of JEC.

1. EXTERNAL RELATIONSHIPS:

1. Auditors: To advise and assist in any plans, procedures or problems relating to the accounting function.

1. NRECA: To obtain advice and council regarding employee and cooperative insurance programs, and benefits.

1. Lenders: To manage cash and secure long-term and short-term financing.

1. OPC: To obtain yearly power cost projections.

1. GEMC staff: To exchange information regarding the changes in the utility industry.

1. Members: Provides advice and assistance and promotes cooperative programs, plans and services.

1. FEMA/GEMA: To manage reimbursement from disaster recovery when applicable.