Financial Services Analyst 1
Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Accounting and Finance
Salary: $55,207 - $80,409
Full/Part Time: Full-time(100%)
Organization: College of Natural & Agricultural Sciences
Department: Melissa Gomez
Application Deadline: Open Until Filled
Position Information:
Provides administrative and financial support to the Department of Mathematics. Assists the Financial Services Supervisor, Financial Operations Manager (FOM), Financial and Administrative Officer (FAO), and Department Chair with administrative and financial policies and procedures. Reviews and reconciles monthly general ledgers and payroll expenditure reports. Performs web recharges, redistributes departmental expenses as appropriate. Processes expense transfers, deposits, and gift acceptance forms. Provides ad hoc financial reports and analyses to Principals Investigators (PIs), Financial Services Supervisor, FOM, Department Chair, Vice Chair and FAO as needed. Serves as a backup for travel and purchasing. Responsible for event planning, coordination and staffing of event support.
The full salary range for the Financial Services Analyst 1 is $55,206 - $80,408.88 annually. However, the expected pay scale for this position is $55,206-$60,365 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements:
Requirements
Educational Requirements
Bachelor's degree in related area and/or equivalent experience/training.Required
Experience Requirements
0-1 year of related experience RequiredExperience interpreting and enforcing UC policies and procedures. Experience using UC and/or UCR online systems. PreferredExperience in an academic environment or higher educational setting. PreferredMinimum of 2 years of related experience. Preferred
Minimum Requirements
Basic knowledge of financial or accounting concepts, processes and procedures. Ability to work independently and function effectively as a member of a team. Demonstrated accuracy and attention to detail. Demonstrated ability to work under pressure, work on multiple projects and complete assignments on time. Ability to adapt to changing priorities. Demonstrated interpersonal skills, service orientation, active listening, critical thinking, attention to detail, and ability to multi-task in a high-volume environment. Effective verbal and written communication skills and strong organizational skills. Basic knowledge of financial data management and reporting systems. Basic knowledge and understanding o internal control practices and their impact on protecting University resources. Expert level proficiency in MS Excel, Word, Publisher, Adobe and Google products. Proficiency in the use of spreadsheet and database software.
Preferred Qualifications
Demonstrated experience working with state and federal funds. Demonstrated flexibility to promote efficient and effective customer service and support. Demonstrated experience working an online web content management system, basic knowledge of website design and development.
Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details:
Job Description Details
General Information
FINANCIAL SVC ANL 1 CX 004753 Melissa Gomez Cathy Munoz
Department Custom Scope
Provides administrative and financial support to the Department of Mathematics. Assists the Financial Services Supervisor, Financial Operations Manager (FOM), Financial and Administrative Officer (FAO), and Department Chair with administrative and financial policies and procedures. Reviews and reconciles monthly general ledgers and payroll expenditure reports. Performs web recharges, redistributes departmental expenses as appropriate. Processes expense transfers, deposits, and gift acceptance forms. Provides ad hoc financial reports and analyses to Principals Investigators (PIs), Financial Services Supervisor, FOM, Department Chair, Vice Chair and FAO as needed. Serves as a backup for travel and purchasing. Responsible for event planning, coordination and staffing of event support. This position will be fully in-person on campus.
Key Responsibilities:
Key Responsibilities DescriptionPercent Time Monitors workflow and productivity in areas such as accounts payable, accounts receivable, recharge billing, travel/entertainment, gift accounting, collections and/or cashiering. Reconciles, researches and resolves discrepancies in financial data. Applies professional financial and accounting concepts to perform analyses of financial services such as researching discrepancies and implications. Reviews and reconciles monthly ledgers and reports. Research items as needed to troubleshoot, clarify and verify appropriately. Reviews appropriateness of expenditures and identify inconsistencies. Prepares statements and financial reports as needed for Primary Investigators (PIs), Financial Services Supervisor, Department Chair, Vice Chair, FOM and FAO and independently prepares transfers as directed by Financial Services Supervisor, FOM and/or FAO. 20%
Processes basic financial transactions for review and/or approval by others. Responsible for committing PI funding while ensuring that agency guidelines are followed and that proper funding is available. Prepares on-line non-payroll cost transfers (NCTs), Federal cost transfers (FCT), Position Funding Transfers (PFTs) and Salary cost transfers (SCTs) to correct errors and reallocate expenses as necessary. Serves as backup procurement card holder. Ensure compliance with UCR Procurement Card policies by ensuring backup documentation submitted in timely manner and available for reconciliation process. 20%
Review and audit graduate student and postdoc employment appointments to ensure accurate experience and compensation levels are reflected in payroll. Coordinates with PI's and Contracts and Grants Analyst on Graduate Student Researcher appointments on a quarterly basis and responsible for submission of employment requests. Works with assigned Shared Services Unit to compile and submit hiring requests as needed. 20%
Assesses compliance with regulatory agencies and internal processes. Assists Contract and Grants Analyst with post-award process. Provides PIs with monthly financial statements that have been reconciled to the general ledger. Assures compliance with and advises PIs on cost sharing and personnel effort reporting. Assists with budgeting, financial transactions, reporting and fund management in accordance with university and agency policies and procedures. 15%
Serves as backup front office contact by providing excellent customer service to faculty, students, staff and visitors. Effectively and correctly address any customer inquiries and direct to appropriate resources as needed. 5%
Performs basic preparation and summarization of information and reports relative to new services, regulatory compliance issues and/or vendor selection and support activities. Responsible for providing information and reports relative to campus services, facilities, training compliance. This may include submission of work orders, referrals to appropriate service providers/vendors and/or direct follow-up with constituents to ensure compliance. 5%
Coordinates and monitors operations of assigned functional area(s) which may include accounts payable, accounts receivable, purchasing, recharge billing, travel/entertainment, gift accounting, collections and/or cashiering. Maintains and monitors workflow related to areas listed above and creates guides to assist constituents understand processes and necessary documentation to expedite processing. Serves as backup for recharge billing for Sales and Service accounts. Assists with audit and revenue reconciliation of self-supporting graduate programs. 5%
Responsible for multi-day event coordination, which may include but not limited to conferences, symposia, workshops, etc. Serves as lead coordinator for multi-day events including but not limited to logistic coordination, catering, registration, marketing, preparation and distribution of itineraries, and event staffing/attendance. Serves as the backup for coordination of seminars, colloquia and single - day special events. 5%
Other duties as assigned. 5%
To apply, visit https://jobsportal.ucr.edu/jobs/36259401
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