College Assistant - Ph.D. Program in Business

College Assistant - Ph.D. Program in Business

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.
• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Graduate Center of the City University of New York (CUNY) is the focal point for advanced teaching and research at CUNY, the nation's largest urban public university. With over 35 doctoral and master's programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center's commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni-who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City's intellectual and cultural life.

The PhD Program in Business is a program that is jointly offered by Baruch College and at the Graduate Center (GC) provides the opportunity for students to gain fundamental knowledge of current business research and scholarship in one of six specialized areas of study: (1) Accounting, (2) Finance, (3) Information Systems, (4) Management and Entrepreneurship, (5) Marketing, and (6) Operations & Decision Analytics. The Program is hosted at Baruch College and administered centrally at the GC, while faculty and students primarily carry out their research and academic work at Baruch College.

The College Assistant will support all administrative functions of the PhD Program in Business that directly interface with the GC. This position reports to the Assistant Program Officer (APO). This role is for 797 hours for the current fiscal year (through June 30, 2026).

Duties include but are not limited to:

• Assist the Business program APO with preparing paperwork regarding student registration processes and program fund disbursements.
• Prepare data summaries and reports as required.
• Assist with program data collection and preparation of data.
• Help with planning and facilitating program meetings and events, including sending invitations, space reservation, and ordering food.
• Help with the preparations for First and Second Level Examinations conducted annually in each subprogram.
• Help with managing preparations for dissertation Proposal and Final Examinations conducted in each subprogram.
• Serves as liaison to various GC offices to provide service delivery and appropriate referrals to students.
• Assist program APO with preparing the teaching schedule and the conference room bookings.
• Assist program APO with the planning and hosting of program events (online and on-campus).
• Perform other duties as assigned.

This is a hybrid role, and the incumbent will work on site and remotely. All full-time and part-time CUNY staff are expected to work in-person at their campus office 80% of their work time. This hybrid work schedule is subject to change.

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

Preferred Qualifications

• Bachelor's degree.
• Proficiency in using standard, current computer software, including MS Office suite, Teams, Zoom, CUNYfirst, CUNYBuy.
• Ability to communicate effectively in writing and orally.
• Interact collegially with students, prospective students, faculty, and visitors.

-Previous experience working at the CUNY Graduate Center or familiarity with the Graduate Center?s administrative processes.

COMPENSATION

$20 per hour

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Please click on "Apply Now" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a resume and a cover letter in Word or PDF format

CLOSING DATE

Open until filled

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

Graduate Center