Northwell Health Banner Image
Job Seeker Employer
Job Seekers, Welcome to ALUMNI CAREER CENTER
Executive Assistant
Northeastern University
SAVE savedJobs
SAVE savedJobs

Executive Assistant

Northeastern University

Application
The application opened in a new tab.
By using this feature you agree to our Terms and Conditions and Privacy Policy.
Details
Posted:
December 19, 2025
Location:
Boston, Massachusetts



Executive Assistant


About the Opportunity

JOB SUMMARY

The Institute for the Wireless Internet of Things (WIoT) seeks an Executive Assistant. The Executive Assistant provides a broad variety of activities that facilitate the Institute Leadership Team's ability to effectively lead the organization. This role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy.

MINIMUM QUALIFICATIONS
  • Bachelor's degree required; Master's degree preferred
  • At least 2-4 years of relevant experience
  • Prior experience managing an office and supporting high-level executives is preferred
  • Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality
  • High level of discretion, organizational skills, attention to detail, diplomacy, and customer service
  • Ability to handle complex calendars and overlapping schedules
  • Ability to understand the workings of the organization, its mission, and people
  • Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook
  • Ability and willingness to take initiative and get work done through others


KEY RESPONSIBILITIES & ACCOUNTABILITIES

1) Executive Support & Communication (40%)
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature
  • Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy
  • Manage executives' calendars, screen calls, schedule meetings, and organize business travel both domestically and internationally
  • Manage the large demands for executives' time by anticipating and resolving potential conflicts
  • Read, research, and route incoming correspondence
  • Proofread, edit, and draft outgoing communications
  • Make executives more productive by efficiently managing their time and communications


2) Project Management & Documentation (25%)
  • Complete a broad variety of tasks that facilitate the executives' ability to effectively lead the organization
  • Assist with a variety of special projects
  • Design and produce complex documents, reports, and presentations
  • Collect and prepare information for meetings with staff and outside parties
  • Compose and prepare correspondence
  • Prepare agendas and meeting notes in a timely manner to ensure executives are well-prepared for all meetings, events, and speaking engagements
  • Act as the administrative point of contact between the executives and internal and external clients


3) Office Management (20%)
  • Maintain office filing and retrieval systems
  • Record meeting discussions
  • Maintain office supplies and place orders as required
  • Ensure office equipment is in proper working order
  • Evaluate and assist in developing office policies and procedures for improved workflow
  • Anticipate future needs as the organization evolves
  • Process Concur reports and manage travel expenses


4) Onboarding & Organizational Support (15%)
  • Act as onboarding resource for new leaders
  • Help new leaders read and understand the organizational culture
  • Guide new leaders through the organization's different personalities
  • Serve as a sounding board and confidant


The Executive Assistant performs other duties and assists in special projects as needed and assigned.

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:
108S

Expected Hiring Range:
$59,425.00 - $83,935.00

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.


To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Boston-MA-Main-Campus/Executive-Assistant_R137677







Copyright 2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-301c3714bde0b941b2efa7eb98c09ec5

Internal Number: 6804109
About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.
More Jobs from This Employer
More Jobs Like This
Chief Financial Officer   Nevada
Valley Electric Association, Inc. Yesterday
Director of Institutional Advancement   Chicago, Illinois
Near North Montessori School Yesterday
Senior Events Associate   Washington, DC
Collaborative Communications 4 Days Ago
BACK TO TOP
Help is on the way!
We're sorry you are having trouble applying for this job.

Please try loading this job using the following link before submitting your help request: