Administrative Coordinator

The Iowa Association of Electric Cooperatives (IAEC) seeks a dedicated administrative professional to fill critical support roles in our member-service driven association. This position is an excellent opportunity for an organized, detail-oriented individual with an interest in supporting electric cooperative workplace safety and compliance, training and education. This is a full-time position based at the IAEC’s Urbandale office.

 Job Summary:

The Administrative Coordinator plays a vital role in supporting the IAEC Safety & Loss Control Department Director and Safety Training Instructors.  The position serves as the main gatekeeper for all activities within the department by coordinating the scheduling and managing administrative tasks. This role also devotes a small portion of their time to supporting IAEC’s Director of Education & Training.

For the successful candidate this position offers an opportunity to have a positive impact on advancing safety culture in the dynamic and rapidly changing electric utility industry.

Key responsibilities include:

• Manages the scheduling of safety services, coordinating calendars with member cooperatives and the director and all instructors, responsible for day-to-day scheduling updates.
• Assists in planning for various safety workshops, schools, training programs and meetings.
  • Works closely with IAEC’s Education & Training Director to support program registration, including online registration set up, assisting with online registration updates, assembling event materials, and day-of-registration assistance at trainings and events.
  • Supports Education & Training Director with maintaining IAEC’s Learning Management System (LMS), including adding or researching content for Safety Coordinator materials.
• Maintains accurate safety records, including tracking safety attendance sheets, job site observations tracking, and IAEC’s online Material Safety Data Sheet (MSDS) repository.
• Manages scheduling and provides support for IAEC’s Apprenticeship Training Program.
• Compiles and distributes department’s monthly Safety Sentinel
• Processes department’s invoices and registrations.
• Maintains accurate information on IAEC Emergency Plans, Disaster Plans, Outage Map, safety page on IAEC’s website, and other tracking within the department.
• Provides occasional updates or overviews of departmental activities, including PowerPoint presentations.
• Serves as a resource to members for safety-related matters, answers or triages member questions for the safety department.
• Assists in other duties as assigned.
• Provides general assistance across departments in support of IAEC’s overall programming and mission.