Accounting Supervisor

General Summary.

Ensures accounting functions adhere to the FERC/RUS Uniform System of Accounts, federal, state, and local tax codes, and regulations. Responsible for maintaining accurate and complete accounting records that reflect the financial position of the Cooperative.

Essential Job Functions:

1.     Special Contract Power Billing. Prepare, distribute, and reconcile special contract power bills. Maintain accurate records of revenue, costs, and usage associated with special contract accounts.

2.    Month-End Close and Financial Reporting

a.      Coordinate and oversee the month-end close process to ensure timely and accurate financial reporting.

b.     Post and/or review all journal entries posted to the general ledger to ensure accuracy and compliance with GAAP.

c.      Distribute employee overhead, material/stores, loan interest, and transportation cost.

d.     Analyze balance sheet, operating statement, budget ID’s, and statistical data. Investigate and explain variances from budget and prior year. Make known any inconsistencies and unusual budget general ledger transactions.

e.      Compile energy billing, power cost, KWH data, miles of line, and number of services for preparation of financial statement.

f.      Prepare the Power Cost Recovery Factor (PCRF) spreadsheet and reconcile results with Billing/Information Systems Supervisor.

g.     Prepare or supervise preparation of various reports, including but not limited to, Form 7, statistical data, PCRF spreadsheet, bank reconciliations, and all balance sheet account reconciliations between the general ledger and subsidiary ledgers.

3.    Plant Accounting and Construction Accounting      

a.      Ensure plant accounting practices are carried out in accordance with established cost-accounting principles, FERC/RUS procedures, acceptable industry practices and company policies and procedures.

b.     Supervise the timely and accurate maintenance of plant construction records and special equipment documentation to support loan funding, audits, and ad valorem tax reporting.

 c.  Ensure accurate preparation of RUS Form 219. Confirm it is traceable to the Construction Work Plan and that the special equipment report reconciles.

d.  Monitor construction and retirements work order closing procedures and status of open work orders.

e.     Monitor open work orders in order to keep open work orders current.

f.    Assist RUS auditor during loan fund audits as required.  

4.     Taxes, Billing, and Other Accounting Processes.  Complete or supervise completion of the following filings and processes.

a.      Monthly Sales and Use Tax preparation and filing.  Provide information during sales tax audits.

b.     Monthly calculation and distribution of large power bills.

c.      Daily transfer of CA to GA and related reconciliations.

d.     Annual data submissions to ETEC.

e.      Monthly bank draft preparation.

f.      Calculation of Franchise Tax.

g.     Annual Property Tax Rendition.

h.     Oversight of Miscellaneous AR.

5..     Prepaids, Accruals, Debt, and Inventory

a.      Establish prepaid expenses and accrued liabilities and reconcile all related accounts.

b.     Maintain loan amortization schedules and calculate current maturities annually.

c.      Ensure timely payment of monthly and quarterly debt service obligations.
d.      Lead and coordinate accounting department support for physical inventory counts in                   collaboration with warehouse personnel.
 

6.     Capital Credits Administration.  Calculate and process allocation and retirement of capital credits.  Prepare and post journal entries.  Reconcile all associated balance sheet accounts.

7.     Budgeting, Forecasting, and Financial Planning.  Assist in the development of the financial forecast, annual budget, capital budget, operating budget, cost of service study, and cash budget.

8.     Review and approve employee timesheets in accordance with company policies.

9.     Performs other miscellaneous duties as assigned by management. *

*These tasks do not meet the Americans with Disabilities Act definition of essential job functions and usually equal 5% or less of time spent. However, these tasks still constitute important performance aspects of the job.

NOTE: The above are major responsibilities of this position. They are not intended to cover each aspect of the position as the scope, duties, and functions of a given position may change or be temporarily altered based on the business needs of DETEC.  The basic requirement of every position is to perform all tasks as assigned by the supervisor.