Associate Director, Meetings, Events, & Convention

POSITION SUMMARY

Manages a portfolio of NECA meetings, conferences, and events and serves as an operational leader within the Meetings, Events, & Convention team. Oversees planning and execution of assigned meetings, including logistics, registration, housing, sponsorship fulfillment for smaller meetings, and VIP and speaker management. Ensures consistent delivery, financial accountability, and alignment with NECA’s mission while collaborating across teams and mentoring Meeting Coordinators.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Meeting and Event Management: Plan and execute logistics for assigned meetings and events, including site selection, hotel negotiations and contracts, food and beverage, audio visual services, registration, housing, awards, venue coordination, speaker logistics, exhibitor support, and on-site operations. Manage speaker, VIP, and exhibitor communications and scheduling.
Sponsorship and Marketing Support: Coordinate sponsorship fulfillment for smaller meetings with the Director, Exhibits & Sponsorships. Prepare agendas, brochures, and marketing materials, and support mass email and mail communications.
Digital, Pre-Event, and On-Site Execution: Manage event websites; produce attendance data, badges, rosters, and financial reports; conduct site visits as required; coordinate with vendors, hotels, speakers, exhibitors, committees, and client contacts; lead on-site execution and resolve issues.
Financial Management: Develop and manage event budgets; monitor expenses; process refunds; participate in budget reviews; complete post-event reconciliation and reporting.
Leadership and Collaboration: Mentor Meeting Coordinators; collaborate with Meetings & Convention, Marketing, Education, and other NECA teams; promote teamwork and professional conduct.
Strategic and Administrative Support: Use meeting history and performance data to support planning and continuous improvement; participate in industry events; perform additional duties as assigned.

RELATIONSHIPS

Internal: Meetings & Convention, Marketing, Education, and other NECA departments.
External: Vendors, hotels, speakers, sponsors, members, chapters, committees, and service providers.