Post Award Administrator

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Overview

The Portfolio & Grant Analyst is responsible for the financial management, proposal development, and stewardship of a portfolio of grants and contracts for sponsored research. Under general direction, this role manages post-award financial operations, including financial reporting, budgeting, forecasting, and compliance with university and sponsor policies. The Analyst collaborates with Principal Investigators (PIs) and other stakeholders to ensure accurate financial information, resolve budgetary issues, prepare financial statements, and provide long-term planning for research funding. This role includes involvement in managing budgets, preparing expenditure projections, overseeing grant renewals and closeouts, and maintaining up-to-date knowledge of policies and procedures.

Required Skills and Abilities

1. Strong financial and analytical skills with demonstrated application of financial and accounting concepts.
2. Proficiency in Microsoft Excel and other office software, with the ability to manage multiple data sources effectively.
3. Excellent written and verbal communication skills, with the ability to present financial information clearly and accurately.
4. Strong organizational skills with high attention to detail and the ability to prioritize tasks and meet deadlines.
5. Ability to work both independently and collaboratively, demonstrating a positive attitude and strong customer service skills.

Preferred Skills and Abilities

1. Prior experience with grants and contract administration, including pre-award to post-award processes.
2. Knowledge of university policies and procedures, particularly within an academic or medical research setting.
3. Proficiency in using financial systems such as Workday and Yale Budget Tool (YBT) for financial management and reporting.
4. Experience in managing international sponsored awards, including familiarity with relevant regulations and compliance requirements.
5. Bachelor's degree in accounting, business management, or a related field, with several years of relevant financial experience.

Principal Responsibilities

Required Education and Experience

Bachelor's degree required. Two years of related financial experience required.  Demonstrated application of financial, accounting and economic concepts.

Required License(s) or Certification(s)

Required Licenses and Certifications

Physical Requirements

Physical Requirements

Job Posting Date

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Bargaining Unit

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Compensation Grade Profile

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Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.