Financial Operations Manager, Summer Session

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Position Focus

Yale Summer Session (YSS) is among the leading university summer sessions, offering intensive courses in New Haven, online, and abroad for Yale College credit, as well as a range of specialized academic programs. Reporting to the Dean of International and Summer Programs (Dean) for Yale College, the Financial Operations Manager provides strategic and operational leadership in managing the business and financial functions of YSS. The Financial Operations Manager manages the annual budget and complex day-to-day financial operations of YSS, including YSS courses in New Haven and online, YSS Programs Abroad, the Yale Writers’ Workshop, the English Language Institute, YSS Signature Programs, the YSS Summer Colleges, and other specialized educational programs. The Financial Operations Manager also serves as a key strategic adviser to the Dean on budgetary priorities, long-range resource planning, and financial forecasting to support and advance the unit’s academic mission and financial goals.

The Financial Operations Manager:

• monitors revenue and expenditures to ensure YSS remains aligned with established budget goals; prepares and reviews system financial transactions and serves as the primary YSS liaison for Workday and as the compliance manager for all Purchasing Cards in the Office of International and Summer Programs (OISP); manages payroll for 250+ summer faculty and staff and payments to vendors and service providers in New Haven and around the world; and supports timely and accurate annual budget closeouts;
• develops unit‑wide and program‑specific budgets and financial projections and delivers data‑driven analyses and recommendations that support fiscally sustainable and educationally grounded decisions about YSS courses, programs, enrollment management, and other academic and operational initiatives, including YSS Financial Assistance;
• collaborates closely as the unit’s primary liaison with the Yale College Business Office, Accounts Payable, the Bursar’s Office, the Controller’s Office, the Tax Department, and other campus units to ensure that all funds, disbursements, and payments are appropriately managed and reported in accordance with University policies and procedures, and to represent OISP in discussions related to such policies and procedures;
• reviews and authorizes Journal Salary Adjustments and prepares and routes Professional Service Agreements for contractors, as needed;
• oversees student accounts receivable, including managing the TouchNet merchant account, reviewing and reporting on Accounts Receivable student data in Banner, communicating with and advising students and parents/guardians about account status, tracking late payments, and coordinating with Student Financial Services and Undergraduate Financial Aid regarding loans and special financial situations;
• manages financial matters related to the YSS Summer Colleges, including training and guiding relevant student staff, reconciling student payments in Clover, and budgeting and monitoring residential life expenditures, and coordinates the financial aspects of YSS partnerships with campus units that support residential students, including Yale Conferences and Events, Yale Health, Yale Hospitality, Yale Housing, the Office of International Students and Scholars, the Student Package Center, and Payne Whitney Gymnasium; and
• develops and facilitates unit-wide training on financial processes, as needed, and oversees Clerical and Technical staff members in OISP in their responsibilities as financial transaction preparers.

In addition, the Financial Operations Manager manages the financial operations for Yale Study Abroad, the budget for which covers salaries, office operations, and travel, conference, and outreach expenses.

The Financial Operations Manager also participates in the overall work of YSS and OISP and works with the Dean and OISP Directors to plan, develop, and execute YSS and OISP’s strategic priorities as related to, e.g., programs and courses, information systems, marketing and recruitment, admissions, application review and course registration, health and vaccination compliance, and business operations.

Performs other duties as assigned.

Preferred Education and Experience

• MBA degree or other relevant graduate degree and at least five years of related experience, or an equivalent combination of education and experience.
• Professional experience in Workday and working in academic units or educational programs supported primarily by tuition or student enrollment.
• Strong proficiency in shared spreadsheets and reporting tools and technologies, e.g., Power BI or Argos.
• Some experience working with international students, vendors, or institutions.

Principal Responsibilities

Required Education and Experience

Bachelor’s degree in Accounting, Business, Economics or Finance and four years of related experience or an equivalent combination of education and experience. Demonstrated application of financial, accounting and economic concepts.

Job Posting Date

Job Category

Bargaining Unit

Compensation Grade

Compensation Grade Profile

Salary Range

Time Type

Duration Type

Work Model

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.