Department: Finance
Reports to: CFO Summary: Under regular supervision the Accountant is responsible for the accurate processing, recording, and reporting of the Cooperative’s financial transactions. This position oversees accounts payable and receivable functions, cash management activities, general ledger maintenance, financial reporting, and audit support. Additionally, the Accountant ensures compliance with Cooperative policies, GAAP, RUS guidelines, and applicable state and federal regulations while maintaining strong internal controls. Essential Job Functions: - Process and pay all accounts payable for the Cooperative, including selecting invoices for weekly payment runs per CFO guidance
- Review and verify invoice accuracy, obtain departmental and CEO approval, code invoices to general ledger accounts, and enter data into the accounting system
- Prepare and issue checks, distribute payment documentation, and maintain proper files.
- Post daily cash reports and Certificates of Interest from repurchase agreement investments
- Process returned checks, bank fees, and general ledger corrections; maintain all bank accounts on the general ledger
- Prepare cash status reports for review by the CFO and CEO
- Reconcile daily credit card, echeck, pay station and consumer collection reports to bank statements
- Process accounts receivable transactions including joint use billing, sale of vehicles/materials, and other services
- Process employee accounts receivable for uniforms, insurance, personal items, 401(k) contributions, and loans
- Post daily entries from CIS accounting system to the general ledger
- Reconcile and balance cash accounts and verify/submit ACH files to the bank
- Prepare financial statements including Balance Sheets, Statements of Operations, trial balances, and journal summaries
- Prepare daily journal entries with supporting documentation and handle month-end and year-end closing processes
- Print refund checks generated by the billing clerk
- Process payroll garnishment checks and related journal entries
- Prepare and assist with tax filings including Power Excise Tax Return, Local/Sales Option Tax, Form 1099-MISC, Annual Form 7, and other required filings
- Prepare records and reports for the CPA during the annual audit and assist auditors as needed.
- Maintain insurance files on independent contractors
- Answer employee accounting-related questions
- Perform miscellaneous duties as directed by the CFO and other related duties as assigned
- Works with other entities to provide information for the generation of analytical reports
- Maintains insurance files on independent contractors
Additional Job Functions: Attends and participates in employee meetings, Cooperative annual meeting, and other meetings of public interest. Also attends various meetings sponsored by affiliated organizations including Cooperative Accounting groups and other seminars or programs designated by supervisor to have a direct and relevant impact on the performance of “Essential Job Functions”. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be physically able to operate a variety of automated office machines including calculator, copier, computer, etc. Must be physically able to exert up to ten pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Position involves mostly sedentary work, but may require walking, standing, reaching, or stooping for brief periods of time. Must be able to lift and/or carry weights of up to twenty pounds. |