Lease Admin Analyst

Job Title

Job Description Summary

Job Description

Responsibilities

• Maintain the database by updating records when a lease or sublease is amended, a new location is added, a lease expires or is terminated, or an owned property is purchased or sold.
• Extract pertinent and critical data for Real Estate Lease documents and input data into client specific data base.  Extracted information will align with protocol of standards established for client
• Performs quality review of lease data abstraction to ensure accuracy and escalating for additional review to outstanding document or data exceptions until complete data set has been capture and align with data standards.
• Ensures correct formatting and accuracy of reporting outputs as requested by client
• Maintain database ensuring all data is current, accurately classified and reviewed for quality assurance
• Process accurate and timely rent and additional rent payments
• Timely and accurate delivery of all standard and ad hoc reporting
• Reviews business terms of Estoppel Certificates, SNDA Agreements to ensure business terms are accurately reflected.  Assist client to coordinate legal review and final execution for timely submission to Landlord.

Lease Abstraction

• Extract of all contracts falling under C&W abstraction scope. Coordinate the abstraction of new leases, subleases and amendments based on the abstraction template currently in place and being utilized by Clientâ™s contracted partner; includes quality review and upload of documents to Clientâ™s System including the quality review checklist.

Data Management

• Track, monitor, update and report on all critical dates.
• Provide system generated monthly reports from database in accordance with Clientâ™s reporting calendar, including portfolio and project reports, and other agreed upon portfolio reporting. Provide ad hoc reports to Client as requested.
• Participation in Client meetings; lead weekly lease administration status meetings and conference calls as required.
• Assists with the design of reports utilizing a variety of software tools.

Rental Payment Administration

• Assists in resolving critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items as requested.
• Tracks payables and receivables associated with the leases in portfolio. Processes client rent rolls utilizing the database. Prepares export files and sends to accounting for payables processing.
• Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures correct coding.
• Performs annual operating expense reconciliations, monitors audit windows and audit requirements contained in the lease documents.
• May conduct financial analysis/accounting as appropriate, including AR/AP, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.).