IT Procurement and Budget Manager
Job
Summary:
The Rollins College Information Technology Department is seeking an IT Procurement and Budget Manager to join their team! The IT Procurement & Budget Manager manages the day-to-day execution of technology purchasing and payment processing, asset tracking, software licensing, and contract renewals within the IT Experience & Engagement team. The role also helps maintain budget tracking, reporting, and forecasting for technology purchases. The position does not have direct supervisory responsibilities but serves as a functional lead-bringing together people, information, and systems to support and improve procurement, budgeting, and inventory processes across the department.
Providing our Community With Outstanding Experiences
- Serve as the primary IT purchasing agent, managing the full procurement lifecycle for technology purchases - from sourcing and quoting through contract approvals, ordering, receiving, and inventory coordination.
- Process and reconcile IT purchasing transactions, including purchase orders, vendor invoices, and p-card purchases, ensuring accuracy, proper documentation, and timely payment.
- Participate in contract discussions and negotiations and proactively manage contract renewals by engaging internal stakeholders and vendors early.
- Build strong partnerships with IT suppliers and vendors and maintain a vetted list of trusted suppliers to support responsible stewardship of College resources.
Keeping our Technology Future Ready
- Oversee the lifecycle management of IT assets, collaborating with IT teams and operational partners to coordinate receiving, inventory tracking, and reuse/recycling.
- Ensure accurate asset inventory and lifecycle records across our asset management system to support reliable technology deployment, lifecycle planning, and operational visibility.
- Coordinate software license management, ensuring appropriate licensing, compliance with vendor requirements, and cost-effective purchasing of software subscriptions and renewals.
- Maintain a forward-looking contract and renewal calendar to support proactive vendor management, negotiation, and financial planning.
- Partner with IT leadership on annual budget development and multi-year financial planning
Building a Sustainable Team and Support Model
- Manage IT budget tracking, reporting, and forecasting, working in partnership with IT leadership to ensure visibility and alignment across procurement, inventory, and financial commitments.
- Provide financial reporting and insights to support IT planning, prioritization, and responsible stewardship of technology resources.
- Collaborate with IT colleagues to document and improve procurement processes and workflows to strengthen operational efficiency, transparency, and shared understanding across the department.
- Leverage and improve asset and service management systems and workflows to support procurement visibility, inventory coordination, and operational reporting.
- Coordinate periodic inventory audits and strengthen asset management practices to ensure accuracy and accountability.
- Establish consistent record-keeping practices for contracts, licenses, renewals, accounts, vendor contacts,
- Collaborate with IT colleagues to create and maintain internal documentation that supports onboarding, cross-training, and shared understanding of how the team works
- Use service and project management tools to coordinate requests and initiatives, collaborating across IT teams and communicating progress with stakeholders.
- Establish consistent record-keeping and purchasing documentation.
Minimum Qualifications & Education:
- Bachelor's degree or equivalent combination of education and relevant work experience
Preferred Qualifications:
- Minimum of four years of experience in procurement, purchasing, asset management, IT operations, or a related operational role.
- Experience supporting technology procurement, hardware purchasing, software licensing, or IT asset lifecycle management.
- Experience working in a collaborative, service-oriented environment supporting operational processes.
Knowledge, Skills, and Abilities:
Procurement, Contracts, and Vendor Partnerships
- General understanding of procurement functions and processes, including sourcing, purchasing workflows, and vendor evaluation
- Ability to assist with reviewing purchase agreements, service contracts, and software licensing terms
- Awareness of software licensing models and subscription management practices
- Ability to work collaboratively with vendors and campus partners in support of responsible stewardship of institutional resources
Technology and Asset Lifecycle Management
- General familiarity with common IT products and infrastructure, including servers, desktops, laptops, firewalls, and software platforms.
- Foundational understanding of asset lifecycle management, including receiving, inventory tracking, deployment coordination, lifecycle planning, and equipment decommissioning.
- Ability to maintain accurate inventory and asset records to support operational visibility and effective technology deployment.
- Familiarity with asset management systems and service management tools used to support inventory and operational workflows.
Budget Stewardship and Financial Analysis
- General understanding of budgeting and financial management practices, including budget development, tracking, forecasting, and financial reporting.
- Ability to review and analyze financial and operational information and support the development of appropriate recommendations for action.
- Working proficiency with financial systems, ERP systems, and spreadsheet tools used to support purchasing and financial analysis.
Collaboration, Communication, and Operational Coordination
- Effective written and verbal communication skills, with the ability to coordinate and communicate clearly with stakeholders on routine and moderately complex issues.
- Ability to work collaboratively across teams in a service-oriented environment, demonstrating reliability, accountability, and attention to quality.
- Ability to work effectively with faculty and staff with varying levels of technical knowledge, adjusting communication style as needed.
- Ability to manage multiple tasks, organize work effectively, and meet deadlines in a fast-paced environment with changing priorities.
- Strong attention to detail and ability to compile, review, and present operational and financial information accurately.
- Knowledge of College environment, departments, procedures, and policies.
Work Schedule:
- Full-time schedule Monday to Friday, 8:30 AM to 5:00 PM, 37.5 hours per week
- Flexible schedules or overtime may be required to meet the demands of the academic calendars
Work Environment:
- This is a campus-based position working in Winter Park, FL
- Work in an indoor environment
Instructions to Applicants:
To apply, please submit an application and upload the following materials:
- Resume
- Cover Letter
- Provide three reference names and email addresses on application
Benefits & Perks:
- 25 Days - Paid Time Off (vacation, sick, and personal time)
- 10 Days - Paid Holidays
- 5 Days - Paid College Closure Days
- Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
- 100% Employer-Funded Health Reimbursement Account ($125+/month)
- 100% Employer-Paid Short & Long Term Disability Insurance
- Domestic Partner Benefits
- 11.5% Employer Retirement Contributions
- Discounted On-Campus Dining Meal Plans
- Free On-Campus Parking
- Free Access to Campus Amenities (gyms, pools, library, sporting events and more)
- Free Full Tuition for Employees and their Families
- Pet Insurance
- 100% Employer-Funded Employee Assistance Program
- Flexible Spending Accounts
- Award-Winning Wellbeing Programs
- Plus More!
Additional Perks:
- Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 & Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
- Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards and more)
- Free E-Training Courses & Professional Development Opportunities
- IT Software & Laptop Discounts (Apple, Lenovo, and more)
- College Bookstore Discounts
- Annual Service Awards & Recognition Programs
- Discover what it's like to live in Orlando: Live, Work, Play and Learn
- Plus More!
Rollins offers a competitive salary, along with our generous benefits package! Click here to review our full benefits package.
Our Service
Excellence Philosophy:
At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.
Click here to learn more about our commitment to Service Excellence at Rollins College!
Equal Employment Opportunity:
Rollins College is an equal opportunity institution. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. To learn more about our commitments, visit click here. Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to mailto:humanresources@rollins.edu' href='https://apptrkr.com/get_redirect.php?id=7036820&targetURL=mailto:humanresources@rollins.edu' target='_blank'>humanresources@rollins.edu | 407.646.2102.
Employment Eligibility:
All new employees must be eligible and show employment eligibility verification by the first date of employment at Rollins College, as legally required (e.g., Form I-9). Rollins College will require proof of authorization to work in the United States. Further, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Department of State, the College may not be able to offer H-1B sponsorship. Particularly the College is not able to pay the required fee accompanying new H-1B visa petitions.
FLSA Status:
Exempt
Service Months:
12
To apply, visit https://jobs.rollins.edu/jobs/it-procurement-and-budget-manager-orlando-florida-united-states-winter-park-fl
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