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Auxiliary Services Office Manager

Gustavus Adolphus College

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Posted:

April 3, 2026

Location:

Saint Peter, Minnesota

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Auxiliary Services Office Manager
Dining Service / Book Mark

Description

JOB SUMMARY: The Auxiliary Services Office Manager will manage all aspects of the Dining Service Office in support of the student dining program, Catering and Summer Programs functions, payroll, accounts payable/receivable, purchasing support, and external client/parent liaison. Additionally, assist Book Mark Management with financial and administrative duties including general merchandise management.

Employment Type: Full-time (1.0 FTE), Exempt (Salaried), Benefits-Eligible

Salary Range: $52,000-60,000 annually

Application Procedure: Please continue the process below or on our website, www.gustavus.edu/humanresources/employment to complete the online application and submit your resume. A cover letter is optional.

MAIN RESPONSIBILITIES:

Dining Service Support

Manage Student Dining Service Accounts:
- Advise students re: meal plan balance and status
- Add/Delete/Edit student meal plan accounts on One Card system
- Communicate with parents in matters concerning meal plans
- Process student special order requests - debit accounts
- Coordinate with the Assistant Director on activities and deadlines related to New Student Registration - Meal Plans
Administrative & Office Functions
- Preparation of Bi-weekly Payroll
- Supervise the Auxiliary Services Accounts Coordinator and preparation of A/P
- Create a pleasant, professional atmosphere
- Manage office equipment and office supplies needs
- Update and maintain standard customer forms
- Provide administrative assistance for the Associate Vice President, Auxiliary Services
Assist Catering & Summer Programs
- Schedule appointments
- Manage Special Events/Sendout function sheets (EMS)
  - Enter data for upcoming events
  - Distribute, post, and update weekly function sheets
  - Collate and ensure completeness/accuracy of function sheets
  - Prepare billing/accounts receivable for Catering/Summer Programs groups and events (EMS)
  - Prepare appropriate signage for banquet rooms and special events
Assist the Assistant Director of Dining Service, Operations with the onboarding of new employees

Book Mark Support

Assist Book Mark Management with General Merchandise
- Assist with merchandising and inventory plans
- Assist with the maintenance of the merchandise markdown and returns schedule
- Data entry: build purchase orders, and add new items to the Inventory Management System and Point of Sale
- Participate in weekly opening and/or store closing procedures
- Provides sales floor support as needed

General Responsibilities

Maintain confidentiality in all matters concerning student data, customer contact data, and employee/personnel data
All other duties as assigned

Prerequisites

MINIMUM QUALIFICATIONS:

High School Diploma or equivalent
Prior experience in a large hospitality-focused work setting in a supervisory or administrative capacity
Flexibility to a changing work schedule depending upon academic calendar and special events/summer program needs
Effective and professional oral and written communication skills
Proficiency with Microsoft Office Suite products
Proficient accounting skills
Commitment to Customer Service
Independent decision-making with the ability to work within a team and direct the work of others
Ability to organize work effectively and efficiently to meet deadlines

Gustavus offers competitive and comprehensive benefits which include:

Medical insurance (which includes access to Nice Healthcare) as well as dental, vision, and life insurance
Workplace accommodations for physical or mental health concerns
Onsite health services
Free parking, exercise classes, and use of library and athletic facilities
Paid parental leave
Employer contribution to retirement savings plan (after one year of employment)
Tuition scholarships for dependents
Tuition benefit plan for employees and spouse
13 paid Holidays + generous PTO plan

Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.

Gustavus Adolphus College is one of the nation's leading private liberal arts colleges serving approximately 1,800 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.

Contact

Steve Kjellgren | skjellgr@gustavus.edu | 507-933-7601

Posted: Thu Apr 2, 2026

To apply, visit https://gustavus.edu/employment/job/2393

Internal Number: 7054256

About Gustavus Adolphus College

Gustavus Adolphus College seeks employees who are committed to and will actively contribute to our efforts to celebrate cultural and intellectual richness and be resolute in advancing inclusion and equity. The Gustavus Acts strategic plan renews our commitment to equip students to lead purposeful lives, and to act on the great challenges of our time by diversifying and expanding the Gustavus community and delivering a distinctive and integrated liberal arts education. We are committed to fostering a community that embodies the value of a liberal arts education rooted in heritage and pluralism. We engage in this work at a coeducational, private, Lutheran (ELCA), residential, national liberal arts college of 2200 students.

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Auxiliary Services Office Manager

Gustavus Adolphus College

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