Human Resource Specialist

Position Summary

The Human Resources (HR) Administrative Specialist supports the HR department by managing administrative tasks, coordinating employee services, and ensuring the smooth implementation of HR policies and procedures. This role serves as a liaison between employees and management, playing a critical part in maintaining compliance with labor laws and fostering a positive workplace environment.

Key Responsibilities HR Administration:

Maintain and update employee records in HR systems (e.g., payroll, benefits, and time tracking platforms).

Process and monitor employee onboarding, including background checks, documentation, and orientation scheduling.

Coordinate offboarding processes, ensuring timely collection of equipment and final documentation.

Assist with the preparation of HR reports and analytics, including turnover rates, compliance audits, and employee satisfaction surveys.

Recruitment Support:

Post job openings on internal and external platforms and manage applicant tracking systems. Schedule interviews and coordinate communication between hiring managers and candidates. Assist in developing job descriptions and maintaining a database of role profiles.

Compliance and Policy Management:

Ensure adherence to federal, state, and local employment laws and regulations.

Maintain updated knowledge of HR compliance standards, including EEO, OSHA, and FMLA. Assist in the implementation and monitoring of workplace safety protocols and incident reporting.

Employee Relations and Communication:

Respond to employee inquiries related to benefits, payroll, and HR policies.

Support the organization of company-wide events, such as training sessions, team-building activities, and recognition programs.

Distribute internal communications, such as policy updates and newsletters.

Training and Development:

Assist in the administration of training programs and track employee certifications and progress. Coordinate scheduling and materials for workshops, seminars, and employee development initiatives.

Benefits and Payroll Coordination:

Facilitate open enrollment processes and assist employees with benefit selection. Liaise with payroll providers to ensure accurate and timely compensation.

Handle leave management, including vacation, sick leave, and FMLA tracking.

Key Responsibilities:

HR Administration:

Maintain and update employee records in HR systems (e.g., payroll, benefits, and time tracking platforms).

Process and monitor employee onboarding, including background checks, documentation, and orientation scheduling.

Coordinate offboarding processes, ensuring timely collection of equipment and final documentation.

Assist with the preparation of HR reports and analytics, including turnover rates, compliance audits, and employee satisfaction surveys.

Work closely with the Finance and Administration Director to ensure the smooth operation of the administrative department. Additionally, coordinate accounting, financial records, and other relevant employee-related aspects.

Recruitment Support:

Post job openings on internal and external platforms and manage applicant tracking systems. Schedule interviews and coordinate communication between hiring managers and candidates. Assist   in              developing           job    descriptions    and    maintaining    a    database    of    role    profiles.

Compliance and Policy Management:

Ensure adherence to federal, state, and local employment laws and regulations.

Maintain updated knowledge of HR compliance standards, including EEO, OSHA, and FMLA.

Assist in the implementation and monitoring of workplace safety protocols and incident reporting.

Employee Relations and Communication:

Respond to employee inquiries related to benefits, payroll, and HR policies.

Support the organization of company-wide events, such as training sessions, team-building activities, and recognition programs.

Distribute internal communications, such as policy updates and newsletters.

Training and Development:

Assist in the administration of training programs and track employee certifications and progress. Coordinate scheduling and materials for workshops, seminars, and employee development initiatives.

Benefits and Payroll Coordination:

Facilitate open enrollment processes and assist employees with benefit selection. Liaise with payroll providers to ensure accurate and timely compensation.

Handle leave management, including vacation, sick leave, and FMLA tracking.

Any other task that the direct supervisor and the company's C-Suite deem appropriate without compromising the HR Specialist’s integrity as a person and employee.

Key Competencies

Ethical Conduct

Discretion and Confidentiality Attention to Detail

Customer Focus

Proactive Problem Solving

This Job description can be modified according to the company’s needs.