Registrar & Academic Associate

The Opportunity

Blue Ridge School is an all-boys, all-boarding college-preparatory school serving 180 students on a 751-acre campus situated along the eastern slope of the Blue Ridge Mountains, just 20 miles from Charlottesville, Virginia. Innovative in its approach to educating young men, Blue Ridge combines passionate educators, small classes, strong relationships, and a rigorous yet supportive college preparatory curriculum to empower graduates to thrive in college and beyond.

With an average class size of 11 students and a culture that values both autonomy and accountability, Blue Ridge faculty and staff work closely together to ensure that each student is known, supported, and challenged to reach beyond self-imposed limits and fulfill his untapped potential.

Blue Ridge School seeks a Registrar & Academic Associate. This full-time, 12-month administrative position is essential to the daily operations and long-term effectiveness of the Academic Office. Working in close partnership with the Assistant Head of School, Dean of Academics, and the Office of College Counseling, the Registrar ensures the integrity, accuracy, and coordination of student academic records, scheduling, transcripts, reporting, and textbook management. In addition, this role oversees the organization and administration of the Academic Office, ensuring systems, processes, and communications run efficiently and in support of student success. The Registrar is central to ensuring that every student’s academic experience, from course registration through graduation, is organized, compliant, and fully supported. This position requires exceptional organization, discretion, technical proficiency, and the ability to thrive in a fast-paced, mission-driven school environment.

The Ideal Candidate

The ideal candidate is a highly organized, detail-oriented professional who understands that accuracy, discretion, and follow-through are essential to supporting student success.

Successful candidates will demonstrate:

• Strong organizational and time management skills.
• The ability to manage complex scheduling and database systems.
• Experience in an educational setting (preferred).
• Proficiency in Microsoft Office; familiarity with Google Workspace and student information systems.
• Excellent written and verbal communication skills.
• The ability to work independently while collaborating effectively within a team.
• A proactive, solutions-oriented mindset.
• Professional discretion when handling confidential student information.
• A commitment to continuous professional growth.
• A positive attitude and sense of humor.

A bachelor’s degree is preferred; a high school diploma or equivalent is required.

Essential Duties and Responsibilities

The Registrar & Academic Assistant is responsible for:

Academic Records & Reporting

• Maintaining permanent academic records for all students.
• Preparing and distributing report cards and academic updates each semester
• Computing and updating GPAs and academic standing.
• Monitoring student progress toward graduation requirements and communicating with the Academic Dean and College Counselor as needed.
• Preparing transcripts for college applications and alumni requests.
• Maintaining standardized testing records (PSAT, SAT, ACT) and NCAA documentation.
• Generating academic distinction lists and reports.
• Manage the processing and distribution of international authentication materials in compliance with state and international requirements.

Scheduling & Systems Management

• Serving as the Student Information System (SIS) Administrator for Blackbaud.
• Coordinating student schedules in partnership with the Academic Dean.
• Managing course rosters and schedule adjustments throughout the year.
• Publishing semester teaching schedules.
• Maintaining the annual Curriculum & Course Offerings guide.
• Training faculty and staff on SIS use and updates.

Textbook & Materials Coordination

• Ordering and distributing approximately $80,000 in textbooks annually.
• Managing returns and inventory.
• Supporting faculty access to instructional materials.

Student Support & Administrative Collaboration

• Tracking attendance and academic intervention documentation.
• Managing withdrawal documentation and communication.
• Collaborate closely with the Business Office to monitor student account standing.
• Maintaining student contact information and academic files.
• Review requests made by the Social Security Administration.
• Attending faculty meetings to support academic follow-up processes.
• Providing administrative support to the Assistant Head of School, Dean of Academics, and College Counseling Team
• Assisting with main office responsibilities as needed.

Why Work at Blue Ridge School?

Whether you’re an educator, administrator, or support person, a career at Blue Ridge School can bring the meaning you seek in your work. You’ll work in an incredibly beautiful campus setting helping to shape the lives of diverse young men from many cultures and communities. You’ll enjoy a work environment that stresses collaboration and innovation. And you’ll be immersed in the Blue Ridge culture—one that is focused on family, community, and mutual support.

Eighty percent of our faculty live on campus, and on-campus housing is provided for many positions. All employees have access to many other unique benefits, including:

• Access to BRS fitness facilities and wilderness trails
• Meals in the dining hall for you, your family, and your guests
• A comprehensive and highly competitive benefits package with generous support for professional development and continuing education
• Structured mentorship, collaborative professional development, and support for educators at every career stage; Blue Ridge fosters a culture of innovation and collegiality.

Certificates, Licenses, Registrations:

Teaching credential or certification preferred; not required

Physical Demands and Working Conditions:

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 25% sitting, 25% walking, and 50% standing.  The job is performed under minimal temperature variations and under conditions with some exposure to risk of injury and/or illness.