| We are seeking a Sr. Administrative Manager who will be responsible for overall administrative, financial and/or operational management for a large and complex department typically with activities on multiple sites and/or multiple service lines. (Generally defined as an operating budget between $10 mil - $19 mil and 50+ employees). This position provides strategic direction and day-to-day oversight of administrative and financial matters. Areas of focus include finance; human resources; academic, research or clinical operations; compliance; infrastructure matters. The Sr. Administrative Manager is responsible for most or all the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; oversight of financial functions and processes; facilities/space management oversight; operational activities of a clinical or academic/research department.
Specific Duties & Responsibilities
Financial Management - Provide oversight for the development, preparation, monitoring, projections, and reconciliation of budgets (clinical revenue, general funds, research, gift, discretionary account, etc.).
- Ensure the accuracy of monthly account statements.
- Oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
- Oversee the procurement process for all assigned accounts.
- Oversee the maintenance of accurate records and preparation of documents and timely response to audit requests.
- Advise leadership on resource needs and financial risks.
- Develop, update, and amend departmental financial processes and policies.
- In partnership with the department leadership develop annual operating budget(s) and five-year plans.
- Provide detailed analysis, evaluation, and projections to support strategic plans.
- Develop and maintain various finance management systems.
- Design and produce various monthly, quarterly, and annual reports used for strategic planning.
Administration - Oversee the planning, production, and execution of key events and other activities.
- Mentor staff and provide support for training.
- Monitor staff workloads, prioritize work efforts, and advocate for additional resources as necessary.
- Responsible for the coordination, implementation, and completion of various strategic initiatives.
- Supervise performance of direct and indirect professional/support staff, conduct performance reviews, and salary administration.
- Develop administrative policies and procedures needed to ensure smooth operations
- Manage space and facilities issues.
Human Resources - Work with departmental Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.
- Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly.
- Support faculty and staff supervisors in human resources administration: help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning.
- Ensure that all human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.
- Operations and Program Management
- Responsible for oversight of clinical, academic or research operations and programs.
- Other duties as assigned.
Minimum Qualifications
- Bachelor’s Degree in Finance, Accounting, Business or a related field.
- Five years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/ graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Master’s Degree in a related field.
Technical Skills and Expected Level of Proficiency - Budgeting - Advanced
- Financial Administration - Advanced
- Financial Documentation and Reporting - Advanced
- Financial Policy - Advanced
- Human Resources Management - Advanced
- Operational Oversight - Advanced
- Oral and Written Communications - Advanced
- Regulatory Compliance - Advanced
- Strategic Planning - Advance
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Sr. Administrative Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: $73,300 - $128,300 Annually ($100,800 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:30 am - 5:00 pm
FLSA Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Neuro Research and Fin Adminion
Personnel area: School of Medicine |