Property Administrator

Job Title

Property Administrator

Job Description Summary

The Property Administrator will be responsible for handling all aspects of the daily Accounts Payable and Receivable functions, month-end and year-end financial reporting. The ideal candidate is a strong communicator with excellent analytical and problem-solving skills.

Job Description

Accounts Receivable 

• Responsible for rent collection, cheque posting and application of rents to tenant accounts.

• Utilize accounting system (Yardi) and work with Revenue Accounting team to ensure A/R reporting is accurate and current

• Reconcile and apply cash to tenant A/R accounts, in accounting software system (Yardi), and obtain Senior Property Manager approval for submission to H/O accounting for posting.

• Complete collections calls while building positive tenant relations.

• Enroll tenants on EFT / PAD, as required.

• Research payment history and reconcile tenant accounts and produce statements of account upon request

• Prepare correspondence related to delinquent accounts, including default notices, demand letters, etc., ready for Senior Property Manager signature.

• Update arrears report for monthly owner reporting book, with detailed explanation of account balances and status of collections.

• Provide explanations to Senior Property Manager on all outstanding arrears.

• Complete write-offs packages and other required documentation for ownership approval

• Liase with head office accounting in relation to property revenues

• Other duties as may be assigned from time to time.

Property Management/Lease Administration 

• Assist the Senior Property Manager and on-site collections teams to maximize collection rates and assist with reconciling retroactive arrears

• Assist with preparation of monthly and quarterly reports to clients.

• Liaise with tenants to resolve problems/complaints, review trends in tenant calls and make recommendations with a view to improving service and overall collection rates

Skills and Experience Required  

• Post-secondary education preferred, with a focus in accounting.

• A minimum of 5 years of experience as Property Administrator in real estate, with a proven background and skillset in Collections and Accounts Receivable

• Proven ability and exposure to reconciling and cleaning-up complicated tenant accounts (reviewing charges, identifying misapplied payments, etc.)

• Strong written and verbal communication skills along with excellent interpersonal skills.

• Highly organized, enthusiastic, proactive and results driven.

• Must be self-motivated, ability to work both independently and in a team environment.

• Must have ability to multi-task and to continuously adjust priorities.

• Willingness to accept additional responsibilities, beyond specific duties, to assist management team.

• Experience with Yardi is a definite asset along with proficiency in Microsoft Suite of Products â“ Word, Excel, Outlook.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidateâ™s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $ 63,750.00 - $75,000.00 Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us. Cushman & Wakefield sâ™engage à respecter lâ™Ã©quité en matière dâ™emploi. Notre objectif est dâ™offrir un milieu de travail diversifié, inclusif et exempt dâ™obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir lâ™offre dâ™emploi dans un autre format ou dâ™accéder à toute autre mesure dâ™adaptation au cours du processus dâ™embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous. INCO: âœCushman & Wakefieldâ