Scheduled Hours

Position Summary

Job Description

• Act as liaison to accounting departments to resolve accounting issues and manage year-end process.

• Tracks and maintains online database of grants submitted, awarded, rejected, etc.

• Works with PIs to provide fund management and make any necessary budgetary changes.

• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.

• Updates and forecasts grant expenditures for faculty grant portfolios.

• Assists with timely implementation of contracts and subcontracts by managing processes, examining information and complying with necessary requirements of OSRS.

• Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).

• Obtains signatures and forwards grant financial status reports to PI and senior leadership.

• Assists with monitoring invoices for outgoing subawards.

• Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals, and other support).

• May assist with pre-award activities including:

  • Coordination of proposal submission, including gathering of all materials from collaborating researchers and teams

  • Coordination and development of proposal budgets and justifications

  • Monitoring and adjusting Other Support documents

  • Tracking report due dates and coordinating on-time submission of all materials needed

  • Maintaining knowledge of regulatory compliance and agency/university guidelines

  • Recording and reporting on proposal and award history

• Performs other duties as assigned.

â‹Working Conditions:

Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.

• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment

Required Qualifications

Education:

Certifications/Professional Licenses:

Work Experience:

Skills:

Driver's License:

More About This Job

Preferred Qualifications

• Knowledge of Research Management System (RMS).
• Knowledge of SUBS System.
• Knowledge of agency guidelines.

Preferred Qualifications

Education:

Certifications/Professional Licenses:

Work Experience:

Skills:

Grade

Salary Range

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement