SAVE

Administrative Associate Sr

University of Kansas

Details

Posted:

April 19, 2026

Location:

Lawrence, Kansas

Show Map

Position Overview
Primary responsibilities include development and implementation of an academic department that offers recruitment, admissions support, orientation, student life connections, advising supports, progress monitoring towards graduation, and graduation oversight. Works closely with Department Committees, Area Program Coordinators, the ISJ organization, and other campus units, University administrators, Faculty, Staff, and graduate students.
Job Description
Course Scheduling 50%

Serve as Department scheduling officer, coordinate Department's ongoing course sequence, course rotation, staffing, and scheduling with Department Chair and Program Area Coordinators to identify instructors and ensure information is shared with relevant parties
Coordinate with all campus personnel regarding scheduling and space needs
Maintain Department website and catalog in coordination with relevant School and campus personnel

Administrative Support 50%

Coordinate event planning for Department events, including receptions at professional conferences and events and lectures hosted by the Department such as site visits, faculty retreats, Advisory Board meetings, receptions, faculty and staff events, special recognitions, and student events.
Collaborate with Department Chair and faculty to communicate the Department's contributions to local, state, and federal initiatives with various constituent groups (e.g., donors, community, schools, state and federal representatives) and in various modalities (e.g., websites, social media, newsletters).
Supervise student hourly employees as assigned by Chair
Coordinate with KU Endowment to maintain records of donations and communicate with donors.
Support coordination of Department meetings
Support Department committees, program coordinators, and faculty as assigned by Chair
Serve as staff support for Department committees as assigned by Chair
Maintain Department financial account records
Manage procurement and purchasing for the Department
Support the Department Chair and faculty in planning for and hosting visiting scholars and candidates for open positions.
Contribute information for development of Department reports for the Chair and Dean of the School (e.g., NCATE, US News and World Report, student data reporting, course scheduling, admissions, progress towards degree forms, annual departmental reports)
Maintain archives of departmental files related to students, faculty, academic programs, courses, and syllabi.
Provide and coordinate support to Department Chair, calendaring for the Chair and Department, correspondence, report generation, and other support as assigned by the Chair.
Assist Department Chair with staff and faculty searches and hiring process as assigned
Serve as back up to the Student Services Administrator as needed.

Required Qualifications

High School diploma or GED equivalency and four years of administrative experience or four years of post-secondary education
One year of experience with data entry
One year of experience working to support an office of professionals
Experience with coordinating & completing several projects simultaneously in the areas of student admissions, event planning, and project management as evidenced in application materials
One year of experience with Microsoft software, including Outlook, Word, Excel and Teams

Preferred Qualifications

Experience supporting staff and students
Experience in event planning and implementation
Knowledge and experience working with KU or in other university settings
Experience working independently and in team-based environments
Demonstrated leadership, initiative, and follow-up skills as evidenced in application materials
Strong written communication skills, interpersonal skills, and organizational skills as evidenced in application materials

Contact Information to Applicants
Jennifer Kurth
jkurth@ku.edu
Additional Candidate Instruction
A complete application includes:

cover letter
resume
list of three professional references

Application review begins Friday, May 15, 2026. To ensure consideration, please apply prior to that date.
Advertised Salary Range
$45,000-$52,000
Application Review Begins
15-May-2026
Anticipated Start Date
01-Jun-2026
Primary Campus
University of Kansas Lawrence Campus
FTE
1.0
Reg/Temp
Regular
FLSA Status
Nonexempt
Employee Class
U-Unclassified Professional Staff
Work Location Assignment
Hybrid
Disclaimer
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.

Internal Number: 5221582

About University of Kansas

The University of Kansas is a Carnegie doctoral/research-extensive university with a $1.4 billion endowment and a faculty of 2,600. Current enrollment is 28,500 (19,000 undergraduate), with students drawn from 110 nations and all 50 states. The 1,000-acre main campus is in Lawrence, a community of 95,000 in hilly northeast Kansas that lies about 35 miles west of Kansas City and 30 minutes from the state capital, Topeka.. Lawrence has a thriving community with a wide range of activities/events

More Jobs from This Employer

You do not have JavaScript Enabled on this browser. Please enable it in order to use the full functionality of our website.

Administrative Associate Sr

University of Kansas

Error