Staff Accountant

Summary:

The primary responsibility is to support the financial operations of the organization with precision and efficiency. Tasked with maintaining accurate financial records, processing accounts payable and receivable transactions, reconciling bank statements, and assisting with payroll activities. Attention to detail is crucial to ensure all financial data is entered correctly into the accounting system and that invoices, bills, and expense reports are processed in a timely manner. Additionally, may be required to assist with financial reporting tasks and communicate effectively with vendors, members, and internal departments regarding financial inquiries and discrepancies.

Objectives:

• Promote and adhere to A & N Electric Cooperative safety and operating rules, procedures and guidelines.

• To render prompt, efficient, courteous and reliable support for the accounting department.

• To produce complete and accurate analyses and reports, as directed, that will ensure efficient management of the cooperative.

• To utilize the latest and most technologically advanced tools to verify and maintain accounting records, as directed.

• To adhere to the latest approved accounting procedures and established policies in the maintenance of the records of accounts and related documents as directed.

Reporting Relationships:

• Reports to: Director, Accounting

• Supervises: None

Duties and Responsibilities:

Personally performs the following activities, as directed:

• Receives, reviews and codes invoices and credit card receipts. Follows up with vendors and/or cooperative employees to resolve any issues.

• Maintains subsidiary ledgers and analyzes certain general ledger accounts on a routine basis. Prepares analyses of other general ledger accounts as necessary.

• Assists with preparation and verification of monthly, quarterly, and annual statistical reports.
• Assists with accounting functions, providing support and internal checks for various areas such as invoices, credit card receipts and statements from vendors.

• Assists with miscellaneous accounting projects, as needed.

• Orders office supplies, furniture and other items as requested. Maintains a record of items ordered and monitor’s inventory.

• Provides administrative and clerical support for accounting staff, to include:

• Filing

• Typing

• Scheduling

• Other clerical duties required for the efficient operation of the department

• Assists with random counts of cooperative’s cash drawers and petty cash funds.

• Utilizes the cooperative’s electronic document imaging system to archive files, scanning, categorizing and indexing documents as required.

• Annually attends and works as directed at cooperative’s Annual Meeting.

• Keeps current in changes in office procedures and government regulations which require a change in methods used to complete certain areas of this job.

• Actively participates as a team member on various coop teams and at cooperative events.

• Performs other duties as may be assigned.

Relationships:

Internal

• Other Employees: To inform as directed by supervisor.

External

• Auditors: To advise and inform as required on any accounting record.

• Banks: To cooperate with bank personnel in the handling of deposits and checks in various funds.