Accountant II (U) (0011)

The individual in this position is responsible for performing duties related to the operations of the Revenue Accounting office. This includes the control, collection and reporting of all money received by the School of Medicine (SOM) and SIU Healthcare (HC), overseeing the SOM credit card terminal usage, and the management of records and activities to ensure SOM's compliance with the Payment Card Industry Data Security Standards.

Fiscal Administration - 100%

• Manage the School's compliance with the Payment Card Industry Data Security Standards. Responsibilities include maintaining a database and email list serve of all users, directing enrollments in the online training, providing assistance to employees, supervisors, and Fiscal Officers, coordinating quarterly reviews of user compliance status, and the communication and review of the required annual training to upper management.

• Responsible for entry, maintenance, and payment reconciliation in accounts receivable ledger.  Identify, assign and enter contract payment information; generate billing/payment schedules for all contracts; provide information and assistance to department personnel in the use and interpretation of accounts receivable system.

• Coordinate the submission of invoices and associated timesheets to MHS and HSHS. Develop and oversee systems to track hours worked, ensuring compliance with contractual billing requirements. Communicate with contractors regarding payment discrepancies and overdue contract payments.

• Responsible for determining and posting departmental receipts to the general ledger, which includes determining appropriate budget purpose, object code, department activity code, source of funds and description of funds to ensure accuracy of the university financial statements. 

• Responsible for processing bank deposits, reconciling accounts, and resolving any discrepancies in deposits. Maintain communication of banking information with the appropriate fiscal officer or designated delegate.

• Responsible for daily reconciliation of US Bank and INB banking systems ensuring all bank deposits are accurately recorded in the general ledger. Coordinate and prepare AIS reports and resolve discrepancies for all relevant bank accounts.

• Enter and transmit AIS receipt and bank transfer entries to the General Ledger. Resolve discrepancies in AIS and make correcting accounting entries to AIS as necessary.

• Reconcile clinic cash receipt batches, prepare daily deposit documentation, perform account reconciliations, and make necessary corrections. Compile supporting documentation for Patient Business Services to ensure accurate posting of payments to patient accounts.

• Maintain the credit card banking system, including processing manual credit card payments not received electronically. Deposit electronically received credit card payments for both clinic and non-clinic departments. Collaborate with the Illinois Treasurer's Office to facilitate the setup of new terminals and acquire additional Merchant ID numbers.

• Assign and oversee the distribution of university working cash managed by Revenue Accounting staff to SIU HealthCare clinics and non-clinical departments. Address and resolve any discrepancies, and perform regular reconciliations of working cash. Conduct daily safe reconciliations and perform monthly reconciliation of revenue accounting general ledger accounts, resolving any discrepancies as necessary. 

• Assist in the development, maintenance and implementation of all policies and procedures relevant to Revenue Accounting operations.

• Responsible for the performing periodic audits of revenue accounting procedures within clinical and non-clinical departments, identify areas of non-compliance, provide feedback and follow up to ensure compliance with SIU School of Medicine policies.

• Performs other duties as assigned. 

• Demonstrates, by actions, commitment to the mission and the behavioral standards of SIU School of Medicine. Provides excellent service to both internal and external customers through collaboration and partnership; compassion and respect; integrity and accountability; diversity and inclusion; as well as continuous learning and improvement.