Director of Equipment Operations

Job Summary

Coordinates all athletics equipment requirements for the University’s intercollegiate sports programs hosted out of Boyden Gymnasium and Champions Center. Supports collaborative processes across all equipment rooms including Football Performance Center and Mullins Center, including but not limited to ordering and tracking of purchases and maintaining records. Works directly with coaches, sport program administrators, athletic business office and equipment vendors to implement a system of best practices, monitor equipment safety for student-athletes’ use, and ensure sound fiscal management of equipment operations. Issues athletic apparel and equipment as well as records, organizes, and distributes equipment and apparel to all student-athletes, coaches, and assistant coaches.

Essential Functions

Manage and oversee the equipment room at Boyden Gymnasium and Champions Center. Support and co-lead collaborative processes across all equipment rooms including Football Performance Center and Mullins Center, including but not limited to ordering and tracking of purchases and maintaining records.

Hire, train, schedule, and supervise student-workers and interns within Boyden Gymnasium and Champions Center. Monitor accountability to goals and expectations and provide feedback on a monthly basis. Oversee student-worker program in Boyden Gymnasium and Champions Center.

Orders Department of Intercollegiate Athletics equipment and program needs for clothing and equipment for all varsity student-athletes with the exception of football and ice hockey. Work with football and ice hockey equipment managers to ensure proper ordering and tracking. Oversees purchases for equipment rooms in Boyden Gymnasium and Champions Center and adherence to program budgets and university purchasing guidelines.

Maintain direct contact and serve as a main contact with vendors.

Adhere to and execute the department’s apparel and equipment contracts in Boyden Gymnasium and Champions Center.  Develops apparel and equipment orders with coaching staff from season-to-season and as needed.  Enters apparel and equipment ordering information into vendor websites.  Notify vendors of problems with orders and collaborate with them to resolve problems.

For sports hosted within Boyden Gymnasium and Champions Center, work with coaches to ensure that equipment needs and ordering is within their yearly budget. Monitor spending within each team’s equipment budget throughout the year. Work with coaches on budget/inventory needs and prepare a budget/future equipment needs replacement plan.

Prepare, maintain, and control inventory records per sport and ensure that all equipment and clothing is in compliance with safety regulations and meet NCAA and Conference rules and regulations for sports hosted within Boyden Gymnasium and Champions Center.

Maintain records, as required, for NCAA and Department compliance and budgetary purposes. Prepare an estimate inventory for clothing required for next semester/year for teams hosted in Boyden Gymnasium and Champions Center. Ensure other equipment rooms are maintaining accurate and complete records.

Monitor proper use of University logos on athletic apparel in accordance with licensing regulations. Ensure all logo usage is approved by department administration.

Communicate on an as needed basis with the Associate Athletics Director for Facilities Operations regarding maintenance, cleanliness, and appearance of equipment rooms and locker rooms.

Issue clothing and equipment to student-athletes (who are located on the compliance clearance list of approved student-athletes), coaches, and assistant coaches. Receive, launder, and disseminate practice, workout and game apparel/uniforms. Organize uniforms for home and away contests.  Pack clothing and equipment for teams for travel to away contests.

Service and repair sport specific equipment and apparel, as needed, including checking for damages and specific cleaning needs following contests.

Propose and order early welcome back gifts for department staff and student-athletes.

Receive and distribute packages and goods to athletic staff; prepare packages for shipment, as needed.

Operate motor vehicle to travel to vendors to drop off and pick up apparel, materials and equipment.

Record all unreturned clothing and equipment. Submit applicable balance due reports to Athletic Business Office for unreturned items from student-athletes.

Maintain a clean and organized equipment room and ensure proper storage of athletic clothing, equipment and supplies.

Foster, build and maintain relationships with coaches, staff, student-athletes, and vendors to ensure equipment needs are met.

Other Functions

Perform other duties as assigned.

Minimum Qualifications

At least one (1) year of related experience within intercollegiate athletics.

Knowledge of storekeeping methods and practices.

Experience in fitting, repairing and maintaining equipment.

Familiarity with the game of lacrosse.

Ability to adjust work schedule to meet team requirements.

Knowledge of operation of industrial washing and drying machines.

Knowledge of proper techniques to remove stains from apparel and uniforms.

Ability to make simple arithmetical computations.

Ability to maintain inventories and keep simple records.

Knowledge of issuing, fitting, cleaning and maintaining athletic equipment.

Knowledge of and experience working with Microsoft Word, Excel and Outlook.

Ability to carry out oral and written instructions.

Physical ability to handle bulky or heavy stock items, equipment, and supplies.

Ability to deal tactfully with others.

Extremely organized.

Valid MA Class D driver’s license.

Athletic Equipment Managers Association (AEMA) certified preferred at time of hire and maintains certification throughout employment. If not certified at time of hire, must receive AEMA certification within one (1) year of hire or when deemed eligible by AEMA guidelines then must maintain certification throughout employment.

Additional Details

This position is designated as essential personnel.

Working Conditions

Work is primarily performed in an indoor university environment and involves lifting and transporting materials or equipment and general physical activity, including prolonged standing, walking, or assuming low postures.

Work Schedule and Work Arrangement

Monday - Friday, 9am - 5pm.

Salary Information

Pay Grade: AFSCME Grade 13

Click here to view the Classified Step Scale.

Special Instructions for Applicants

Along with the application, please submit a resume and cover letter. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.

https://careers.umass.edu/jobs/storekeeper-iii-amherst-massachusetts-united-states

This position will remain open for the time period required by any applicable collective bargaining agreement and will continue until a suitable candidate pool is identified. Interested applicants are strongly encouraged to apply early.

The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.