Travel Accounts Payable Clerk

Required Qualifications (as evidenced by an attached resume):
High School Diploma/GED (foreign equivalent or higher). Two (2) years of full-time clerical or data entry experience. Proficient in Microsoft Office Suite and/or Google Workspace.

Preferred Qualifications:
Associate's degree (foreign equivalent or higher) in Accounting, Business, Finance, or a related field. Experience in Accounts Payable, Accounting, Business, or a finance-related field. Experience in processing employee and non-employee reimbursements related to travel expenses. Experience with credit cards and account reconciliations. Experience working in NYS higher education setting in a financial capacity. Prior experience and knowledge of an automated Travel & Expense system (preferably Concur).

Brief Description of Duties:
The Travel Accounts Payable Clerk will process and input travel reimbursements and corporate credit card reconciliations in accordance with Stony Brook Foundation guidelines. This incumbent will interact with the campus community to obtain documents required for travel reimbursements. The candidate must demonstrate sound judgment, discretion, and the highest level of confidentiality. Have the ability to adapt to changing priorities and can interact professionally with travelers, vendors and colleagues. The selected candidate will be responsible for the following duties:

• Employee Travel Reimbursements:
  • Review and process employee travel expense reports for Stony Brook Foundation in accordance with the corresponding guidelines using the Concur system.

• Non-Employee Travel, Direct Travel Vendor & Award Processing:
  • Assist with processing travel and vendor payments through Procurement systems.
  • Assist with processing award payments.
  • Scan and index documents in the OnBase imaging system.

• Travel Advance Processing:
  • Assist with auditing, processing, and reconciling travel advances.
  • Maintain and monitor reports to track issued travel advances.

• Customer Service:
  • Assist travelers with their travel related inquiries regarding pre-approvals, employee reimbursements and direct travel vendor payments.
  • Respond to inquiries regarding the payment status of travel-related vouchers.

• Problem Resolution:
  • Run daily error reports and resolve issues.
  • Work with the Procurement Systems & Operations Team to add suppliers to the vendor file as needed.

• Travel Office Mail:
  • Review and distribute all incoming mail.
  • Maintain spreadsheet tracking of incoming mail to properly account for the receipt of travel reimbursements.

• Additional Duties & Responsibilities as Assigned:
  • Other duties as assigned.

Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.