CUNY Administrative Assistant Level 1 Provisional - Various Departments (ONLY CUNY Office Assistant Levels 3 and 4)

CUNY Administrative Assistant Level 1 Provisional - Various Departments (ONLY CUNY Office Assistant Levels 3 and 4)

GENERAL DUTIES

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).

This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html

CONTRACT TITLE

CUNY Administrative Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The CUNY School of Medicine (SoM), located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master?s Degree (27-month program). True to its legacy of access, opportunity, and community transformation, the medical school?s mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on recruiting those who are underrepresented in the field of medicine and on training high-quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York?s medically underserved communities. As a significant priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to reflect the diversity of our student body more closely.

The CUNY School of Medicine is seeking to recruit (4) CUNY Administrative Assistants for the department of Clinical Medicine, Molecular, Cellular & Biomedical Sciences, Physician Assistant Program and Students Affairs.

In addition to the Assignment Level 1 duties, the responsibilities will include but are not limited to the following:

Clinical Medicine

• Assist with processing the affiliation agreements from clinical sites, both internal and external of the CUNY School of Medicine in consultation with the Department Chair of Clinical Medicine.
• Support the department?s Administrative Specialist with managing recruitment, appointments and a database of all affiliate faculty ensuring LCME compliance.
• Collaborate with the School of Medicine's affiliated Clinical Coordinators and Supervisors.

Molecular, Cellular & Biomedical Sciences

• Process purchase orders and assist with inventory tracking of laboratory equipment for the labs.
• Serve as the main contact person for the department's inquiries.
• Manage and update the department?s Person-of-Interest (POI) and Research Assistant reports.

Physician Assistant

• Track calendars, assist with scheduling of meetings, classes, and record the student?s attendance.
• Monitor telephone calls, and answer inquiries from students, faculty, staff and the general public.
• Support the core faculty and adjunct faculty related to academic materials required for coursework.
• Assist the Program Director in retrieving students? academic data for reporting to the licensing divisions and other agencies as necessary.

Student Affairs

• Serving as the central intake point person for student inquiries.
• Process all CUNY Buy related matters for the department.
• Maintain the Student Affairs Outlook calendar and schedule interdepartmental meetings.
• Provide and maintain the department reports and dashboards.
• Preparing all student communications.

MINIMUM QUALIFICATIONS

Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).

Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.

1. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
2. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
3. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).

COMPENSATION

Level 1A: $56,501

Level 1B: $58,307*

Level 1C: $60,440*

After serving 12 months in the Level 1A CUNY Administrative Assistant title.

**After serving 13 months in the Level 1B CUNY Administrative Assistant title.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Please visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID# 31723 or Title: CUNY Administrative Assistant Level 1. Select "Apply Now" and provide the requested information.

Applicants must submit a resume and cover letter.

NOTE: Only CUNY Office Assistant Levels 3 and 4 can apply. Please review the minimum requirements for this position.

The CUNY Administrative Assistant vacancy is a provisional position, continued employment is contingent upon taking, passing the civil service examination when it is offered by City University of New York (CUNY) and be reachable on the eligibility list.

CLOSING DATE

Open until May 13, 2026.

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 31723

Location: CUNY School of Medicine

Job Type: Full-Time