Manuscript Editorial Assistant

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Overview
Performs editorial and administrative functions, including the following:

• Prepares manuscripts for editing by putting them in the Yale University Press template, applying Microsoft Word Styles, and performing other file-prep functions.

• Acts as production editor for reprints, paperback conversions, backlist reissues, buy-ins, and co-publications published by Yale University Press. Edits cover/jacket and catalogue copy, prefaces, forewords, and other forms of copy, making stylistic, factual, and grammatical corrections and conferring with author and/or acquisitions editor when necessary.

• Proofreads cover and jacket mechanicals/proofs and typeset prefaces, forewords, and other editorial components. Performs preliminary checks of illustrations, captions, permissions, alt text, and art log for books entering editorial production to make sure they meet all requirements, conferring with the Design and Acquisitions Departments as necessary.

• Provides administrative and editorial assistance for the Manuscript Editorial Department.

• Works cooperatively with other departments, especially Acquisitions, Production, Design, and Promotions.

• This position will also require occasional packing/shipping of books.

Cover letter strongly preferred.

Required Skills and Abilities
1. Demonstrated ability to edit and proofread; knowledge of grammar; advanced reading comprehension.
2. Facility with Microsoft Windows, Word, and Excel and Adobe Acrobat, including knowledge of or a strong aptitude to learn to use the advanced features of these programs, such as Track Changes and Word Styles, and Acrobat markup tools.
3. Meticulous attention to detail.
4. Ability to multitask and prioritize effectively; ability to work under pressure and handle details with minimal supervision; excellent organizational and other administrative skills, such as digital file management, expense processing, and professional courtesy.
5. Excellent communication skills; cooperative and collegial working style

Preferred Experience
1. Editorial experience, including familiarity with The Chicago Manual of Style and proofreader's marks. Advanced skill in MS Word, especially using Track Changes and Styles, and Adobe Acrobat markup tools. Familiarity with book publishing and book composition.
2. Experience with CSS, tagging in XML and HTML, Adobe InDesign and InCopy, computer programming, or macro writing. Foreign language.

Principal Responsibilities

Required Education and Experience

BA/BS and two years of related experience in the same job family or in book publishing or related enterprise (magazine publishing, library, bookstore, newspaper, yearbook, public relations); or an equivalent combination of education and experience.

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Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.