Director, Accounting

Summary:

The Director of Accounting is responsible for all areas relating to financial reporting. This position will be responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements. The Director of Accounting supervises accounting personnel and is responsible for managing the team to ensure that work is properly allocated and completed in a timely and accurate manner. This position addresses tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, year-end audit preparation and the support of budget and forecast activities. The Director of Accounting requires strong interpersonal communication skills, both written and verbal.

Objectives:

• Promote and adhere to A & N Electric Cooperative safety and operating rules, procedures and guidelines.

• To provide a complete and systematic set of subsidiary records and ledger accounts to record transactions and show the financial status of the system; to produce reports and financial statements.

• To coordinate office activities of accounting personnel; to analyze and organize office operations and procedures; to plan and schedule work, train personnel and establish controls.

Reporting Relationships:

• Reports to:                

Chief Operating Officer (COO)

VP, Corporate Services*

• Supervises:                 

Staff Accountant(s)

Accounting Specialist

Accounting Associate

Accounting Staff Assistant

Duties and Responsibilities:

• Responsible for the completion of special projects relating to accounting which routinely encompass the entire organization.

• Responsible for securing and maintaining insurance coverage for the cooperative and filing and securing reimbursement of various insurance claims.

• Responsible for FEMA filings, audits, and collection of reimbursement funds for disasters.

• Preparation, review and analysis of Virginia State Corporation Commission and other regulatory filings.

• Coordinate office activities, training and schedules of accounting personnel.

• Supervise and oversee accounting employees and building and grounds maintenance contractors.

• Assist, direct, and oversee accounting functions.

• Responsible for oversight of the monthly and annual closing of the cooperative’s books.

• Prepare monthly, quarterly, and annual tax reports.

• Prepare and file annual RUS Form 7.

• Compile information for auditors for completion of Form 990.

• Process on-line submission of payments for employee benefits and other associated annual reports.

• Process year-end W2’s and ACA employee tax forms and perform other year-end accounting closings.

• Prepare analysis, research and special reports to include preparation of rate cases, audits, cost of service studies, financial forecast, special projects, etc.

• Create and maintain numerous accounting spreadsheets and analyses.

• Review all invoices before payment.

• Work directly with auditors in the performance of the annual audit and with other state and federal auditors throughout the year.

• Schedule and coordinate NISC updates and review update notes for improvements/enhancements.

• Produce monthly, quarterly, and yearly bills for miscellaneous receivables including VDOT (work order projects) and pole attachments.

• Oversee periodic and yearly physical material inventory counts, reconciliations and adjustments.

• Research, test, implement and provide training for new iVue ABS modules and processes, as well as other processes and procedures.

• Oversee purchasing of office supplies, furniture and office equipment.

• Process capital credit general retirement and capital credit allocation each year.

• Participate as a member of various teams that contribute to the growth and future of the cooperative, both internally and externally.

• Review and approve daily time reporting for accounting personnel.

• Attending training and conferences to maintain a working knowledge of the latest policies, procedures and best practice.

• Initiate changes to existing functions to increase efficiency and effectiveness.

• Annually attend and work at the Annual Meeting.

• Review position descriptions for accounting personnel.

• Prepare performance appraisals and recommend one-time payouts for accounting personnel.

• Coordinate training for accounting personnel.

• Assist VP, Corporate Services and Director of Member Services.

• Perform other duties as may be assigned.

Relationships:

Establishes and maintains the following contacts and relationships for the purpose of coordination and communication between departments:

Internal:

• Work with all departments concerning accounting and i-Vue software related matters.

External:

• Auditors, attorneys, and consultants

• Banks

• Lenders (i.e. RUS, CFC, Co-Bank, etc.)

• National Information Solutions Cooperative (NISC)

• Virginia State Corporation Commission and Maryland Public Service Commission

• Industry specific associations (i.e. National Rural Electric Cooperative Association; VA, MD, DE Association of Electric Cooperatives, etc.)

• Tax authorities (i.e. Internal Revenue Service, Virginia Department of Taxation, etc.)

• Other cooperatives

• Vendors