Senior Administrative Assistant II, Timothy Dwight College Dean's Office

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Overview

Reporting to the Residential College Dean and with limited supervision and guidance from the Assistant Director of Operations, this position provides high level of administrative support to the Dean of Timothy Dwight College. Assists the Dean in the academic, personal and professional advising of students.

The Sr. AA II will work in-person, on campus. This is an 11-month role with one month of unpaid leave generally between mid-June to mid-July each year.

Provides high-level administrative support to the dean of a residential college, assisting in academic, personal, and professional advising of students. The role involves managing daily operations of the Dean's Office, consulting on procedural matters related to student records, and ensuring smooth functioning of residential college activities. The Senior Administrative Assistant demonstrates mature judgment, organizational skills, and the ability to handle multiple tasks and frequent interruptions, all while maintaining a positive and approachable demeanor. To be considered for this role, applicants must submit a cover letter along with their application materials.

Required Skills and Abilities

1. Demonstrated appreciation and respect for principles of diversity, equity, and inclusion. Ability to engage with diverse individuals (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.).

2. Strong interpersonal skills, including a positive, welcoming attitude. Solid ability working in a team environment.

3. Ability to engage in several tasks at the same time and ability to tolerate frequent interruptions.

4. Ability to work independently and under pressure. Mature judgment when handling problems. Excellent written and oral communication skills. A writing sample will be required of all those who are interviewed.

5. Strong computer skills including Microsoft Outlook, Word, and Excel. Demonstrated ability using Outlook for email and scheduling appointments.

Preferred Skills and Abilities

1. Proven experience as an administrative or executive assistant, particularly in a higher education setting.
2. Proven experience working with faculty, students, and parents in a consultative role.
3. Familiarity with expense reporting systems and student information systems.

4. Demonstrated experience with Workday expense reporting, Yale Message, and StarRez for support in housing management.

Principal Responsibilities

Required Education and Experience

Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of education and related experience.

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Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.