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Directly reporting to the Senior Associate Athletic Director for Facilities & Operations, this position is responsible for the management, maintenance and coordination of all spaces within Payne Whitney Gymnasium from a facilities standpoint. Primary responsibilities include; scheduling varsity spaces, daily upkeep and coordination with Yale Facilities (submitting and following up on work orders, etc.), facility changeovers for practices/games, primary point of contact for coaches and other constituents for practice spaces at PWG, coordination with recreation and other user groups, providing support for facility rentals/camps/clinics (as needed), providing coverage for varsity athletic events and special events, supervision of student and casual staff, primary and secondary point of contact for select Athletic Facilities. Oversees the scheduling and final approval of all varsity athletic facilities within Payne Whitney Gymnasium (including Lanman Center, John J. Lee Amphitheater, Brady Squash Center, Kiphuth Pools, Crew Tanks, Fencing Studio, and Gymnastics) for practices, competitions, special events, meetings, and maintenance. Ensures schedules are accurate and regularly updated to reflect all changes. Serves as the primary liaison between the Athletics Facilities Office, Recreation, and Yale Central Facilities for all facility-related matters within Payne Whitney Gymnasium. Provides comprehensive facilities support to all user groups, including recreation programs, coaches, and staff. Conducts daily facility inspections to ensure safety, cleanliness, and operational readiness; identifies and addresses issues as needed. Manages facility repairs from identification through resolution, including submission and tracking of work orders and communication of updates to relevant stakeholders. Oversees annual safety inspections, general maintenance and upkeep of gameday equipment (i.e. bleacher and hoop inspections, court resurfacing, seasonal installations, etc.). Collaborates with the Director of Rentals, Facilities & Operations and Assistant Director of Facilities & Operations to support internal and external events, including rentals, camps, and clinics. Recruits, hires, trains, schedules, and supervises student staff responsible for facility setups, transitions, and changeovers. Provides gameday operational support for select varsity events and coordinates facility needs across venues including John J. Lee Amphitheater, Kiphuth Exhibition Pool, Brady Squash Center, and the Fencing Studio. Maintains regular communication with coaches and staff regarding schedules, facility needs, and operational logistics. Partners with the Athletics Business Office to manage facility-related purchasing processes; including obtaining competitive bids, processing purchase orders, and reconciling invoices and P-card transactions. Assists in the planning and execution of mid-level and large-scale facility projects within Payne Whitney Gymnasium. Performs additional duties as assigned in support of facilities and operations.
Required Skills and Abilities:
1. Strong written and oral communications skills. Strong organization and attention to detail.
2. Ability to communicate with coaches, administrators, internal/external groups, vendors and Yale Facilities.3. Ability to analyze, evaluate and develop recommendations for efficiencies in operations.4. Proficient in computer operation and Microsoft Office suite.5. Ability to learn 25 Live (scheduling software), Arbiter (officials payments) and other job specific programs. Ability to multi-task, work under pressure and meet deadlines.
Preferred Education and Experience:Master’s degree preferred. Four years of full-time experience. Principal Responsibilities 1. Plans and manages the scheduling, logistics, and operations of all events and programs for the facilities. 2. Responsible for the management of special event and facility rentals. 3. Serves as the Facilities Event Manager for all large rental events and assigned intercollegiate events. 4. Estimates budget requirements for assigned areas. 5. Plans and schedules all maintenance and repair work for assigned facilities. 6. Coordinates the use of assigned athletic facilities for summer camps. 7. Develops and implements facility policies regarding safety, security, liability, maintenance, ADA, budget, and personnel.
Required Education and Experience
Bachelor's degree in a related field and three years of related experience or equivalent combination of education and experience. Job Posting Date 05/01/2026Job Category ProfessionalBargaining Unit NONCompensation Grade Administration & OperationsCompensation Grade Profile Supervisor; Senior Associate (22)Salary Range $0.00 - $0.00Time Type Full timeDuration Type StaffWork Model On-siteBackground Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
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