Administrative Specialist

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

This position provides comprehensive financial support for the School of Dentistry Patient Services Department, including day-to-day general finance activities.The Administrative Specialist will maintain financial reporting tools and processes, analyze and interpret financial data, and ensure accurate reconciliation and stewardship of funds. A core expectation of this role is to prepare budgets, turn in budget requests and present data to the Associate Dean and Patient Services Managers. 

Financial Operations for Patient Services

• Coordinate the preparation of budgets, grant applications, proposals, status reports & financial statements
• Monitor the financial status of budget allocations and/or research projects
• Review and approve expenditures on materials, equipment, support staff and travel
• Prepare monthly and yearly projections of unit operations and associated costs
• Review and submit annual space analysis
• Review and submit bi-annual equipment inventory
• Assist P-card reconciliations, procurement

Administrative Duties

• Assist with Onboarding / Offboarding of staff
• Assist users with procurement, supply orders, telephone orders, clinic supplies
• Assist users with expense reports
• Represent the department to other administrators regarding administrative policies and procedures.

• Bachelor's degree in accounting or related field of study or equivalent experience in a related field
• Two+ years of Administrative support experience
• Two + years of professional accounting/finance experience
• Knowledge of the fundamental concepts, practices and procedures of management and financial accounting
• Demonstrates experience with Microsoft Office and Excel
• Demonstrates excellent written and verbal communication skills
• Knowledge of budget preparation, preferably in a higher education setting
• Knowledge of procurement policies and procedures
• Knowledge of financial reporting, including statements of activity and journal entries

• Knowledge of UM Financial Operations policies and procedures including shortcode chartfields, endowments, journal entries, Business Objects, M-Reports, Statements of Activity, Source/Use Reports, and how to set up stipend payments though Student Financial Operations.    
• Knowledge of budget preparation for the UM Office of Budget and Planning.
• Knowledge of UM Procurement policies and procedures including methods of payment, Concur, requisitions, and non-PO vouchers
• Knowledge of Gifts and Endowments
• Knowledge of policies and procedures in UM's Office of Research and Sponsored Projects  
• Knowledge of the process for UM's yearly Certification of Financial Results and Internal Controls 

We are committed to maintaining a safe and healthy work environment for everyone. As part of the onboarding process, all candidates are required to submit their immunization records to Occupational Health Services (OHS) prior to their appointment start date to verify their immunization status. The process includes completing a two-step TB test for all new hires and providing proof of Hepatitis B immunization for clinic-facing roles. Additional immunizations may be necessary based on public health guidance or specific job responsibilities.

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.