Operations Coordinator

Operations Coordinator

About the Office of General Counsel

The OGC mission is to be a first-in-class in-house general practice law office that proactively advances the university's mission by providing timely and trusted legal services and by diligently protecting the university's resources. The office collaborates with campus colleagues across a broad range of disciplines, providing advice and counsel on all legal matters affecting the university. This comprehensive approach includes the development of four practice groups (Litigation, Administrative Proceedings, and Regulatory Compliance; Research, Technology and Academic Innovation; Business, Charitable Giving, and Transactions; and People and Inclusive Excellence), equipped to respond

to complex legal challenges.

The Opportunity

OGC is seeking a dynamic and efficient Operations Coordinator in the Ithaca campus office to play an integral role with our team of paralegals and administrative staff, providing essential support to ensure effective delivery of legal counsel and advice to campus clients.

Responsibilities of this position include:

Financial and Travel Administration (40%)

• Receive invoices from outside counsel, submit for attorney and client verification and approval, and submit for payment via Cornell financial systems.
• Verify appropriate accounting assignment for completeness and accuracy and submit transactions for payment
• Track office expenditures; investigate, research and resolve discrepancies, and refer questionable cases to executive assistant
• Serve as OGC point person for staff travel coordination, reimbursement requests, and registration for professional development workshops and conferences.

Administrative and Operations Coordination (20%)

• Field, screen (redirecting, if necessary) and respond to telephone, walk-in, and email inquiries, often relaying complex and confidential information to OGC staff
• Open, review, log, and appropriately route time-sensitive and highly confidential mail
• Maintain office supply inventory
• Coordinate conference room and other resource scheduling
• Coordinate special events and meetings
• Manage office subscription services
• Develop and document standard operating procedures
• Troubleshoot department equipment.
• Serve as administrative support back-up to executive staff assistant and paralegals

Administrative support for attorneys (25%)

• Proactively manage calendars, arranging complex meetings with various constituents
• Proofread and update documents.
• Provide other general administrative assistance.

OGC Program Assistance (10%)

Other Position-related Responsibilities (5%)

The Operations Coordinator will also support Office of General Counsel practice groups and initiatives, which may include coordination of OGC programs and projects, including meeting logistics and program material production.

This role is ideal for someone who enjoys being the person others rely on and is looking to grow their career in office operations, executive support, or legal/higher education administration.

Success Factors

You will be considered competitive for this role if you demonstrate:

• Exceptional professionalism, discretion, and customer service while confidently managing sensitive, confidential, and high-visibility interactions.
• Strong organizational skills with the ability to balance competing priorities, communicate proactively, and reliably follow through on deadlines and commitments.
• A collaborative, self-starting approach, including the ability to support a fast-paced legal office, adapt to different work styles, and step in wherever needed to support the team.
• Clear and thoughtful communication skills, including the ability to greet and assist visitors, redirect inquiries appropriately, and provide firm but kind guidance in a professional manner.

Hours and Location

The core hours of the Ithaca campus Office of General Counsel are Monday through Friday, 8:00AM-4:30PM. The administrative team works together to ensure all hours are covered. This role can typically be performed in a hybrid format of 2 days remote and 3 days on campus, as work allows. However, in order to ensure mutual success, we'd like for you to be on campus Monday through Friday during the orientation and onboarding period of at least the first 90 days in the role, after which, the hybrid format can be discussed and determined. The OGC site offers free parking to employees as an added bonus.

What We Need

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• Associate's degree with 2-4 years of relevant administrative experience or an equivalent combination of education and experience.
• Independent and self-starting with the ability to follow through in support team efforts; strong and proactive planning and organizational skills; demonstrated capacity to balance conflicting priorities, make informed choices, and exercise sound judgment in completing urgent tasks.
• Demonstrated ability to handle sensitive and confidential material professionally.
• Strong oral and written communication skills.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Must be proficient in standard office software applications including MS Word, Excel, Zoom, Teams, Outlook, Box, PowerPoint, video conferencing applications, and database applications.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• 4+ years of administrative support experience.
• Prior law office and/or higher education experience.
• Demonstrated competency with Cornell financial systems.
• Proficiency with iManage document management system.
• High level of proficiency with Microsoft Office and Adobe Acrobat applications.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 2 days per week and on-campus 3 days per week, after the initial onboarding period to be determined by your supervisor. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time. Regardless of whether a hybrid arrangement is approved, all OGC staff are expected to work on site in the office whenever necessary or appropriate, as determined by an employee's supervisor or the General Counsel.
  
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.

Visa sponsorship is not available for this position.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

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Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.